IntelliChief’s Procure To Pay Solution for AP Automation Can Save You Time and Money
If your procure to pay process is costing you money, there’s a better solution – and it starts with automation. You can start collecting more early payment discounts – every single month – and put an end to duplicate invoice payments. You can even transition away from manual data entry, letting your Accounts Payable department work much more efficiently.
IntelliChief’s procure to pay solution lets you electronically manage all of your Accounts Payable documents. This includes:
- Purchase requests
- Supplier information
- Documented inquiries and quotation requests
- Purchase orders and purchase order acknowledgments
- Non-purchase order documentation
- Advance shipment notices
- Bills of lading
Not only can you save your AP documents & search for them using almost any criteria, but you can process them in seconds, right from your ERP. With a paperless accounts payable department, approving invoices, assigning GL codes, and routing documents throughout your organization has never been easier.
Accounts Payable Workflow Automation Software
IntelliChief can handle time-consuming procure to pay processes entirely on its own. It can complete two- and three-way matching, currency conversions, and unit conversions independently – only requiring your employees to get involved if there’s a discrepancy that it can’t figure out.
When a purchase needs to be authorized by multiple processors, our system can seamlessly route the associated documents from one person to the next. You don’t have to waste time printing out paperwork, sending it from department to department, and waiting for employees to notice that it needs their attention.
Another benefit: our procure to pay solution can “read” your AP invoices (and other documents) intelligently – then import the data that it finds directly into your ERP. When you’re not wasting time typing in invoice numbers, prices, and supplier information, you can streamline your procure to pay cycle by up to 80 percent. The result? Simplified (and standardized) workflows, faster invoice processing, and potentially even thousands of dollars in early payment discounts.
Increasing the Accuracy of Your AP Department
When it comes to your company’s finances, accuracy is critical. Procure to pay automation prevents errors, like entering an incorrect supplier name or putting a decimal in the wrong place. You’ll spend less time resolving errors, and more time keeping your business running smoothly.
Our software also makes sure that crucial P2P information stays within your Accounts Payable department. You can set custom controls for each file, making sure that only the people who you want to view or edit the document are able to do so. You can even create custom approval routes, allowing you to send documents “up the chain” for managerial sign-offs based on your internal business rules.
Making IntelliChief’s Automated Procure to Pay Solution Work For You
IntelliChief lets you use your team – and your technologies – to their strengths. While our software completes your procure to pay process flow in the background, your Accounts Payable employees can focus on more intelligent tasks, like financial analysis and reporting.
Our system also integrates with your existing financial and accounting software. Whether you use a single ERP (like Oracle or SAP), or rely on several custom technologies, our team can customize a solution for your needs. And we’re there for you long past installation, too – our team will work hand-in-hand with your purchasing and accounts payable employees, providing easy-to-understand instructions and support along the way. We’ll help you develop best practices for automating your AP workflows, and even help you expand your approach into other back-office functions should you decide to do so in the future.
To learn more about IntelliChief’s procure to pay solution for AP automation, contact us today.