A Procure To Pay Solution That Can Save You Time and Money

Is your procure to pay process costing you money? If you’re not taking advantage of early payment discounts, you could be missing out on thousands of dollars – every single month. And then you have duplicate invoice payments: a completely avoidable expense, but one that many organizations still encounter. To prevent these costly mistakes, why not leverage a procure to pay solution like IntelliChief – a simple and intuitive way to streamline your accounting workflow and eliminate manual keying?

IntelliChief’s paperless accounts payable software helps you electronically manage all of the documents that are involved in your procure to pay workflows, including:

  • Authorized and approved purchase requests
  • Supplier informationProcure to Pay Solution
  • Documented inquiries and quotation requests
  • Purchase orders and purchase order acknowledgments
  • Non-purchase order documentation
  • Advance shipment notices
  • Receipts
  • Bills of lading
  • Invoices

Once a document is archived in IntelliChief, you can search for it using almost any criteria. Plus, you can set custom controls for each file, making sure that only the people who you want to view or edit the document are able to do so.

Accounts Payable Automation

IntelliChief’s ECM software doesn’t just store your AP documents – it allows your team to electronically process them as well. When a transaction requires input from multiple processors, our system can seamlessly route the associated documents from one person to the next. You can also have our procure to pay solution deal with time-consuming processes, such as two- and three-way matching, entirely on its own.

Related: Top Justifications for Investing in AP Automation

Thanks to advanced optical character recognition features, IntelliChief can “read” documents on its own, automatically inputting data (and significantly reducing manual data entry demands). This feature is just one of the ways that IntelliChief helps streamline the procure to pay cycle by up to 80 percent.

Making Your Automated Procure to Pay Solution Work For You

When it comes to accounts payable, accuracy is critical. AP automation lowers the risk of human errors, such as putting a decimal in the wrong place.

At the same time, even the most intelligent computer can’t replace human intelligence. When IntelliChief software detects a potential error, it requests that your procure to pay employees review the document before creating the voucher in your ERP system. This allows you to use both your team – and your technologies – to their strengths.

IntelliChief’s procure to pay automation system also integrates with your existing software, such as the financial and accounting modules within your ERP. To make sure you’re making the most of your system, our team will work hand-in-hand with your purchasing and accounts payable employees, providing easy-to-understand instructions and support along the way.

To learn more about IntelliChief’s procure to pay solutions, contact us today. We’re here whenever you’re ready to discover a faster, more efficient accounting process.