Procure to Pay Solutions from IntelliChief
IntelliChief’s procure to pay solutions help you collect, distribute, and process your Accounts Payable documents electronically. Automation speeds up your P2P cycle, reducing the number of workflows your employees have to manually complete. Meanwhile, seamless integrations let you instantly share your business data across your purchasing and payment applications. If you’re ready to put an end to missed supplier discounts, costly late payment fees, and duplicate invoice payments, our software can help.
P2P Automation: A Better Approach to Purchasing and Accounts Payable
IntelliChief offers an end-to-end solution for your entire purchase-to-pay process. From a single integrated platform, you can manage your company’s:
- Procurement requests and purchase requisitions
- Vendor quotes, contracts, and other sourcing documents
- Supplier invoices
- Purchase orders & purchase order acknowledgments
- Non-purchase order approval routes
- Shipment notices, receipts, and freight documents
Communicating directly with your existing Accounts Payable system, IntelliChief collects these records and sends them to your ERP. (Manual data entry is all but eliminated from your to-do list.)
Our software finds the most important information from each transaction, cross-references it with your ERP’s databases, and uses it to streamline your corresponding workflows. It can automate everything from invoice matching and GL coding to approval routing and voucher creation, reducing the amount of work that goes into your P2P process.
Procure to Pay Software That Works the Way That You Do
Our procure to pay solutions are designed to eliminate manual touchpoints from your Purchasing and Accounts Payable processes. With advanced features to support straight-through processing, IntelliChief can:
- Capture documents as they’re received
- Route documents to key decision-makers for approval (even allowing you to create custom approval routes for different types of transactions)
- Send invoice numbers, prices, supplier information, and other data directly to your accounting system
- Match your invoices to your purchase orders and receipts
- Automatically convert currencies and units of measure, reducing the number of exceptions you have to process by hand
- Simplify voucher creation and payment scheduling
All of this is done with little (or no) input from your employees – making your entire P2P cycle faster and more efficient.
Custom Solutions for Your Procure to Pay Process Flow
You rely on established business rules to keep everything moving smoothly. With IntelliChief, you can keep your current policies in place, using our software to automate the most time-consuming sequences.
When you first get started, we’ll customize your solution to reflect your current P2P procedures – including your approval routes and payment policies. As you purchase new supplies, process your invoices, and submit supplier payments, our system will ensure that every step is completed at the correct time, by the correct team. Automatic escalations and notifications keep everything on track.
On the technical side, our solutions can integrate with any technologies you currently use for Procurement and Accounts Payable – whether that’s Oracle, SAP, or a combination of business systems. IntelliChief will sync information with your Finance and Accounting modules in real time. As you move through your Procure to Pay cycle, it cross-references the data that’s already stored in your ERP, using your stored information to validate your invoices and confirm that everything is correct.
Store and Retrieve Your Procure to Pay Documents
As each transaction is processed, your procure-to-pay documents are added to a secure digital archive. When you adopt a paperless Accounts Payable solution, employees can access these records from any computer, at any time, with a single click. (They can even collaborate on their mobile devices, keeping your Accounts Payable and Procurement teams connected when they’re on the go.)
To keep your information safe, our software only provides access to authorized users. Invoices and other transactional documents remain within your Accounts Payable department, and you can create a comprehensive audit trail each time a document is opened or revised.
Transforming Your Business with Procure to Pay Solutions
With software taking care of your most repetitive procure to pay processes, your employees can focus on more crucial tasks – like supplier negotiations, financial analyses, spend management, and reporting. Your team only has to contribute to the process when something requires their expertise – like GL coding or non-PO invoice approvals. (When that time comes, they can see everything that needs their attention on a streamlined dashboard. The user-friendly interface lets them get up to speed with a minimal learning curve.)
Meanwhile, you can reduce data entry errors and other costly mistakes. You don’t have to worry about an Accounts Payable processor entering an incorrect supplier name, putting a decimal in the wrong place, or paying the same invoice twice. Our solution lets you spend less time resolving errors, and more time moving your business forward.
IntelliChief can also help you:
- Standardize your workflows
- Gain complete visibility into your purchasing and payment cycle
- Monitor and analyze your corporate spend
- Reduce your document processing, printing, and storage costs
- Capture more early payment discounts (while preventing late payment fees)
Increasing productivity is always important, but it’s the financial impact that makes Procure to Pay automation such a meaningful project. With supplier incentives, you can spend less on the products you already purchase – while spending fewer resources on repetitive work. Learn more about the top justifications for investing in AP automation.