Freight Document Management

Enterprise-class software for transportation, shipping, and logistics companies

The shipping & transportation industry involves a significant amount of paperwork. Every shipment brings new contracts, cargo manifests, export paperwork, and receipts, and many routes involve multiple orders with separate documentation. It’s all too easy for things to get out of hand.

However, IntelliChief gives you a better approach to freight document management. We can help you create a comprehensive digital archive of all your shipping documents, which can streamline operations and reduce delays. Whether you’re transporting your products down the street or across the world, IntelliChief can streamline the process.

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One Archive for All Your Shipping and Logistics Documents

IntelliChief’s content management software makes it easy to convert hard-copy documents into secure electronic files. All you need is a scanner. As new documents are created, they can be instantly captured by the system.

With IntelliChief’s transportation documentation software, you can manage:

  • Waybills
  • Dangerous Goods Notes
  • Commercial Invoices
  • Bills of Lading
  • Certificates of Origin
  • Customs Forms

Freight Document Management Solutions

Need to find a customer’s bill of lading, a shipment’s final destination, or a signature from a freight forwarder? You can access all this information (and more) with a single click.

Save Time and Reduce Delays By Keeping Your Transportation Records Right at Your Fingertips

Transportation and logistics companies that manage their documents electronically can:

  • Eliminate physical on-site document storage (or expensive off-site alternatives)
  • Retrieve documents from anywhere, at any time – even on mobile devices
  • Connect every document associated with a specific shipment based on container numbers, customer names and other digital metadata

IntelliChief also allows companies to immediately forward paperwork to anyone else who is involved with a shipment. Collaborating with forwarding agents, cargo handlers, and warehouse receivers has never been easier.

Collectively, this makes every step of the transportation process – from loading and unloading to tracking and customs clearance – simple and straightforward. When customs officials, receipting agents, or even customers ask for information, you’ll have everything you need on hand. This can help you avoid delays, minimize fines, and provide a higher level of customer service.

Need to find a customer’s bill of lading, a shipment’s final destination, or a signature from a freight forwarder? You can access all this information (and more) with a single click.

Capture and Manage All Shipping Documentation

With both outbound and inbound logistics, shipping and receiving documentation is substantial. So are the stakes in its accuracy and the data’s circulation to departments depending on the orders.

In-tandem with your enterprise resource planning (ERP) or supply chain management system (SCM), IntelliChief allows you to capture and manage all formats of shipping documentation – bills of lading (BOLs), manifests, delivery receipts – assembling complete document collections per transaction. Accuracy is validated with vendor or customer information stored in your ERP or SCM, and automated workflow with all departments involved in each transaction. Detailed visibility is provided throughout your shipping logistics.

IntelliChief’s automation removes the barriers – and costs – of paper-based distribution documentation:

  • Quicker outbound turnaround – leading to improved delivery time, and customer relationships
  • Rapid, accurate inbound processing – enabling you to receive all available vendor discounts, and avoid any late payment fees
  • Reduction of paper’s cost – your people’s time with manual data entry, daily on and offsite storage and access retrieval, along with mounting physical storage costs
  • Assured accuracy – logistics is fast-paced; missing documentation is costly to track down, slowing operations down – IntelliChief’s automated capture keep shipping information moving while verifying accuracy of every transaction
  • Real-time information access – IntelliChief’s process workflow routs data interdepartmentally; specific to both staff throughout your organization, with portals provided to trade partners as needed, from desktop and mobile devices.

Integrate Your Freight Document Management Software With Your Transportation & Logistics ERP

No matter what shipping systems you already have in place, IntelliChief can help you use them more effectively. Our freight document management software allows you to instantly retrieve documents right from your ERP screen, without having to open a separate program. Plus, IntelliChief is designed to scale, so you can implement it in other parts of your organization – a must as you focus on global operations.

For more information about our freight document management software, contact IntelliChief today. We can get you set up with a free custom demo.