Resolving Invoice Discrepancies
When an invoice doesn’t match a purchase order, IntelliChief makes it easy to fix. Our software can independently solve certain discrepancies, like units of measure that don’t match up. For instance, if a purchase of 100 items appears as 100 units on your invoice, but 1 unit of 100 pieces on your purchase order, our system will note the difference and do the conversion automatically.
IntelliChief can also:
- Convert currencies
- Confirm local tax policies
- Note custom tolerances for prices, units, and percentages ordered and received
- Route price exceptions back to purchasing for resolution with the vendor
If our invoice system can’t find an immediate solution, it’ll notify one of your Accounts Payable specialists. The software clearly highlights the error, so there’s no confusion over what needs to be addressed. And with all the supporting documentation provided up front, your processors will have immediate access to everything they need to correct the discrepancy. They don’t even have to leave their core Accounts Payable application.
Approving Non-PO Invoices
Don’t have a purchase order to match your invoice to? Not a problem. IntelliChief can help you approve non-PO invoices more quickly as well. Electronic routing gets each document to the right person for review, right away. And, managers can approve invoices (or deny), GL code them, and natural language prompts tell the users exactly what they need to do. Mobile integration allows users to do what they need to do, even from mobile devices.
Learn More About IntelliChief’s Electronic Invoice Processing Software
To learn more about invoice automation, contact us today. Our software is designed to work with any Accounts Payable system that you already have in place – be it Oracle, SAP, JD Edwards, or even a completely custom system. No matter your technical needs, we can help you speed up your Accounts Payable process flow – and it all starts with a faster, more efficient approach to invoice matching.