If there’s nothing wrong with an invoice, validation can take between 10 and 15 minutes. But when there’s something that needs to be reviewed, the reconciliation process can be much more tedious. With the industry average for inaccurate invoices coming in at 3.6 percent, that can mean hours of valuable time wasted on manual processing.
Simplify Your Invoice Validation Process with IntelliChief
With IntelliChief, you can automate your entire accounts payable process. Our platform leverages Robotic Process Automation (RPA) technology to collect your invoices, check to see if the charges are correct, and – if there’s something that can’t be verified – automatically route them to an employee for resolution. It can even convert part numbers if they differ from the Purchase Order.
If the invoice is correct but needs to be approved before it’s paid, IntelliChief “robots” know to send them to the right person, right away. No need to print out the invoice, deliver it, and get it signed while the supplier waits for their payment — IntelliChief handles the bulk of the work for you.
You can even code special charges, like taxes and freight, and passed to your ERP to quickly create your vouchers. In addition, special charges like tax and freight can be coded on the invoices and passed to the ERP to create the voucher.
Our software can also:
Our system is designed to work with any type of invoice, and any invoice format. It can reconcile PDFs, faxes, and paper documents that are scanned into the system. And, it’s intelligent enough to recognize information no matter where it’s located on an invoice. IntelliChief can quickly deal with all of your Accounts Payable content, even processing many of your invoices straight through.
Prevent Duplicate Invoice Payments
As part of the validation process, our program communicates with your accounting system to make sure the invoice hasn’t already been paid. This helps you prevent improper payments from being issued, while making it easier to control your cash flow. (Plus, if you’re ever audited, our invoice system provides a comprehensive record of all your outgoing payments – making it easy to see where every dollar was spent.)
If you’re ready for a better approach to vendor invoice management, contact us today. You can also request a custom demo of our invoice validation software to see our AP automation solutions in action.