Document Storage Software – Save Your Records to a Secure, Easily Accessible Digital Archive
IntelliChief’s document storage software is a modern solution for managing your company’s records. No more valuable office space wasted on physical storage, and no more valuable time wasted on a manual retrieval process. The information you need to keep your business running smoothly is accessible at a moment’s notice, right from your computer or smart device.
Electronic Document Storage Solutions
With IntelliChief, you can save contracts, sales orders, purchase orders, invoices, and even employee records in a secure digital archive. You can save emailed or PDF-based documents to your electronic repository right from your computer, or scan in hard-copy files using a traditional scanner. From there, you can search for, edit, and share your documents whenever you need.
Retrieving Stored Documents From Your Archive
Whenever you need a specific document, you can look it up by virtually any criteria. You can search for files based on:
- Document type (invoice, employment application, engineering change order, etc)
- Date of entry into the system
- Customer or supplier business account number
- Purchase order number
- Any other identifying information collected during the indexing process (our software can collect printed data without you manually typing it in.)
You can also retrieve documents from IntelliChief directly from your other business programs. Our document storage software can integrate with accounting systems, CRMs, HR solutions, and other core technologies. Without clicking from one screen to the next, you can access any information that you have saved in IntelliChief.
You can also link documents together, allowing users to access corresponding information as it’s needed. For instance: when you receive an invoice for a purchase order that’s already stored in IntelliChief, our document organizer software can connect the records in your archive. If you’re working on the invoice and need to refer to the purchase order, it’s already there, waiting for you to pull it up.
Effortless Document Collaboration
Document storage is important – but for the most successful companies, it’s only part of the big picture. When it comes to enterprise document management, you need to be able to process your records as fast as possible – and IntelliChief helps you do exactly that. As a result, it’s easier for your employees to collaborate on document-intensive processes.
Teams that are based in different locations can access the same files at the same time. (With mobile access, they can even process documents from their smartphone or tablet.) Each employee can handle their respective business whenever they have the time, without holding up the rest of the team.
Are Electronic Document Storage Systems Secure?
Security is our highest priority. With our electronic document management software, you can control internal (and external) access to your corporate records. Your documents are only visible to employees with the corresponding permissions – and you can even choose to redact confidential pieces of information. This helps you protect your sensitive data, while ensuring compliance with government regulations (such as HIPAA and Sarbanes-Oxley.)
Additionally, IntelliChief keeps track of every time a document is opened, edited, or shared. At any time, you can see a comprehensive paper trail of who interacted with each document (and when).
Together with our data protection solutions (like SSL technologies, configurable firewalls, active directory authentication, and perimeter networks), this keeps your documents fully protected. Our take? Storing your documents in our electronic archive is more secure than storing them in a folder or filing cabinet.
Get Started With IntelliChief’s Document Storage Software
Getting your documents into IntelliChief is easier than you think. Our team can handle the setup, helping you effortlessly transition to electronic document management.
To learn more about IntelliChief’s document storage software, contact us today.