Plus, off-site document storage isn’t updated in real time. If a disaster were to hit, you’d only be able to recover the files that you’d sent away prior to the event. Overall, this makes the solution impractical, and the cost unjustified.
Making digital copies, however, is much less expensive – and a much more reliable contingency plan. If your physical business is affected, you’ll have backups of all your important records, instantly accessible from any internet-connected computer or mobile device. With electronic document management, you can get back to “business as usual” as quickly as possible.
More Considerations for Business Disaster Recovery Planning
Of course, there are quite a few things to think about before you decide on a solution. As you work on a backup plan, spend some time answering the following questions:
- How much down-time would your business be able to afford? A few days? A few weeks? A month?
- How long would your business survive if you weren’t generating any new income?
- If your supplier invoices were destroyed, would you still know what needs to be paid before you’re sent to collections?
- Would your customers and prospects lose trust in your ability to deliver their orders? When would they become likely to leave you for a competitor?
- Will your own employees and contractors be able to stick around while you re-build your corporate infrastructure?
- What would be the total cost of restoring operations to your normal, pre-disaster level?
- If you were to start operating remotely while dealing with water removal, flood restoration, or debris cleanup at your damaged facilities, would your employees have access to the data they need to get their jobs done?
Unfortunately, the Federal Emergency Management Agency estimates that 40 to 60 percent of businesses never reopen after a disaster. But, they also cite a comprehensive records management plan as one of three important recovery considerations (along with emergency supplies and an IT recovery policy for computer hardware and equipment). The message is clear: data protection is a critical initiative. To set your organization up for a best-case scenario, take the time to develop – and implement – a comprehensive business plan.
Choosing IntelliChief as Part of Your Disaster Preparedness & Records Management Plan
Whether you’re a brand new business or a long-standing enterprise, it’s always the right time to be thinking about protecting your assets. IntelliChief’s electronic document management program is a valuable aspect of any business continuity plan – and we’re here to show you just how effortless recovery planning can be.
We’ll help you think your entire plan through. From customer records to employee records, we have solutions for all of your critical content. Plus, permission-based access means that even when you’re in crisis mode, your crucial documents are always secure and protected. To learn more, contact us today.