Data Extraction Software for Faster Document Processing: Collect, Validate, & Share Your Enterprise Content
Data drives many of your business practices, from invoice processing to customer billing. But how do you get your data to begin with? If you’re collecting it by hand, you’re wasting valuable resources on a simple task that can be easily automated.
IntelliChief’s data extraction software works behind-the-scenes to collect information from your documents. It can:
Retrieve documents from your email, fax network, or scanner, then extract information line by line.
Process documents in bulk, allowing you to extract large volumes of data in seconds.
Send the collected data to your other business systems, such as your ERP or accounting software.
Extract Data from PDFs, Emails, and Unstructured Forms
With IntelliChief Capture Enterprise, you can retrieve data from any document – regardless of the format. Our OCR software is designed for both structured and unstructured data. This means that the information doesn’t have to be in a specific location. IntelliChief can analyze the entire document to find what you’re looking for. It can even pull data from barcodes to speed up the process. You get your data in real time, without having to deal with repetitive manual data entry.
As Capture Enterprise extracts your data, it saves it in a central database. You can search your indexed documents for specific information, any time you need it. On-premise and online storage lets you maintain your data wherever you prefer.
Repurpose Your Data Across Your Organization
Your data is only as valuable as what you do with it. With IntelliChief, you can automatically move information into corresponding workflows. For instance, you can:
- Use data from your receipts and purchase orders to confirm that your invoices are correct
- Use data from your customer’s purchase order forms to create sales orders in your ERP
- Use data from your expense invoice to determine if an invoice needs to be coded
When you don’t have to complete these processes one time-consuming step at a time, you can work much more efficiently. And you don’t have to worry about data entry errors, either. A simple mistake can cause major delays – but IntelliChief ensures that you’re working with accurate information.
If there’s something that it can’t recognize on its own, it’ll request a verification from a member of your team. And to make verification as simple as possible, it’ll provide the original data source, as well as any other supporting documentation. This lets your employees review and validate your information in seconds.
Leverage Your Business Data into Actionable Insights
With IntelliChief, you can easily report on your enterprise data. Custom dashboards let you track whatever’s most important to you. Whether that’s your order processing statuses, your Accounts Payable and Accounts Receivable balances, or supplier performance metrics, you can get actionable insights with a single click.
Data Extraction as Part of a Comprehensive Document Management Strategy
Automated data extraction is a powerful way to save time. However, it’s most effective when it’s part of a larger, more strategic content management strategy. At IntelliChief, we can help you find the right solutions for your business.
To learn more about robust, scalable solutions for data extraction and integration, contact us today.
