ECM Migration Services – Easily Transition From One Electronic Content Management System to Another
ECM migration doesn’t have to be a hassle. IntelliChief can help you transition from your legacy electronic content management system to our industry-leading one – without losing a single document.
When Is It Time to Switch to a New ECM?
It may be time to consider a new content management system if:
- Your current system has been acquired by another provider and is no longer supported or being phased out
- Annual maintenance is expensive and doesn’t get you new functionality
- You want to take advantage of document capture/OCR software but can’t justify the cost of adding new modules to a legacy system
- Your legacy system doesn’t support mobile, browser access or other newer technologies
- You aren’t meeting compliance regulations
It’s understandable to feel hesitant about migrating to a new ECM. After all, document management systems are significant investments – but upgrading to a more robust system can more than pay for itself in the savings on annual maintenance alone. And, when you go with IntelliChief, you’ll be able to transition from your legacy ECM to a more modern replacement without disrupting your business.
Choosing a New Electronic Content Management System
It’s important to choose your new ECM based on what’s not working with your current system – whether that’s lack of functionality, a low user adoption rate, or something else entirely.
As one of the most full-featured systems on the market today, IntelliChief can replace your cumbersome, disorganized, or otherwise limited ECM. It’s designed for multiple ERP integration, and offers cloud-based, server-based, and mobile access. Plus, it can keep pace with your rapidly changing needs, meaning that you won’t have to change systems yet again as your business grows.
Preparing for ECM Migration
At IntelliChief, we’ve helped many companies migrate their legacy ECM software to IntelliChief. We make the process simple and straightforward.
Our conversion services team has migrated many ECM systems, including:
- Hyland OnBase
- And many others
We can import all your existing documents – from contracts to customer records – and organize them in a way that makes sense for your business. We can also evaluate your business processes and recommend ways to make things more efficient with workflow automation and Capture/OCR.
At IntelliChief, we’ve built our ECM migration strategies around proven best practices and have years of experience. We’ll develop your plan based on the volume of data that you have, what sort of metadata you use and where it is stored, and what your new storage architecture will look like.
As we move through the process, we’ll transform your unstructured content into a well-organized, easy-to-search electronic archive. We’ll verify the business rules that your CMS uses to manage your documents and confirm that everything – from metadata to user permissions – is correctly mapped into the new system. Once everything is fully migrated, we’ll thoroughly test the new system before sending it live and decommissioning the old one.
ECM Implementation and User Training
Our role doesn’t end after your ECM is fully migrated; we’re here to make sure you’re able to make the most of your new investment. Our team can get your employees up to speed with comprehensive training – either in a gradual user roll-out or all at once. And, even after implementation, we can continually touch base with you to make sure you’re managing your documents as efficiently as possible.
When you partner with IntelliChief, minor issues won’t derail your project. We’ve seen almost everything when it comes to ECM migration, from slow database speeds to corrupted files, so we’re well-equipped to solve any challenges that come up along the way.
If you’d like to discuss your upcoming ECM migration project with one of our experts, just reach out and let us know what you have in mind. If you’re still trying to decide on the right content management system to switch to, we’d be happy to get you set up with a custom IntelliChief demo.