Accounts Payable Automation Software – Invoice Processing & Vouchering Solutions for Faster, More Cost-Effective AP
IntelliChief’s Accounts Payable automation software can help you streamline your most time-consuming workflows. With less manual work for your team, you can make your entire purchase-to pay-cycle faster and more efficient.
Our solutions let you automatically:
Import invoice data directly to your ERP
Validate each line item with the corresponding purchase order
Route non-PO invoices to managers for approval
Look up and assign GL codes
Create payment vouchers
Check for early payment discounts and schedule payments
Invoice Management Software
With IntelliChief, you can manage all of your supplier invoices from a single, easy-to-use platform.
Our AP automation software collects invoices from your fax and email networks the second they arrive. You don’t need to manually sort or distribute them, or search through your records for the corresponding purchase orders and receipts.
As far as traditional paper invoices, all you have to do is scan them in – our system takes care of the rest.
Invoice Matching & Validation
As each new invoice is captured, IntelliChief imports the data into your ERP. The software automatically compares the invoice to your original purchase order and final receipt – eliminating the need for a two- or three-way match. By removing the manual work from the process, you can reduce your invoice handling costs by as much as 80 percent.
IntelliChief can even help you resolve minor invoice discrepancies. Our Accounts Payable automation software can convert currencies and units of measure, without your employees having to waste time on simple calculations. It can even remember exceptions from previous purchases (for instance, when you and your supplier use different part numbers for the same product), helping you improve your straight-through processing rate which allows more invoice to skip human intervention.
Invoice Approval Routing for Non-PO Transactions
When non-PO invoices need to be approved, our software routes them to the corresponding supervisor for review. It provides all the information that supports the transaction, letting your team easily approve (or decline) payment requests. And for high-value purchases? It can move through multi-step approval workflows with ease, delivering documents from one person to the next without delay.
You can assign GL codes to each invoice directly from IntelliChief – even if you don’t have access to your primary accounting software. Our platform provides you with a complete list of codes based on what you have stored in your ERP. This makes it easier to account for every purchase.
Voucher Creation & Invoice Payment
Once each invoice is matched, coded, and approved, IntelliChief can schedule the payment in your ERP. You’re provided with a ready-to-use payment voucher – no need to create one manually. Our Accounts Payable automation software even checks to see if each invoice is eligible for an early payment discount, helping you strategically plan your check runs to improve your bottom line.
Accounts Payable Record-Keeping
As each invoice is processed, IntelliChief archives the transaction. This helps you eliminate duplicate payments. And if you need to access any of the archived information in the future, you can do so with a single click. (You can even provide an auditor with access to your Accounts Payable documents, with a complete paper trail for each transaction.)
Our Analytics module also gives you complete visibility into your company’s spend. You can easily determine where you’re running into issues, like delayed approvals or vendor inaccuracies. You can then use those insights to create a much more efficient Accounts Payable department.
Flexible Accounts Payable Solutions for Your Ever-Changing Business
We designed our Accounts Payable software to work the way that you work. That means:
- Smartphone & tablet-based access for remote employees and on-the-go collaboration
- Simple “to do” list inboxes for each user, with automatic notifications and reminders to keep your Accounts Payable workflows on track
- Custom-built integrations to connect all of your accounting and finance technologies
- Easy scalability across different workflows & business units
With IntelliChief, you’re also getting more than just an Accounts Payable software system. You get the benefit of world-class support, and a product that’s tailored to your company’s specific needs.
Our experts can customize a solution that supports your business and system architecture – and update that solution to reflect your needs as they change. Even if you migrate to a new AP software program in the future, you can continue to use IntelliChief – without losing the documents or workflows that you already have stored.
Our team handles everything from implementation to training, making your digital transformation as simple as possible. And with comprehensive features that you can use throughout your entire organization, IntelliChief lets you make the most of your strategic investment.