Invoice Matching and Validation
As each new invoice is captured, IntelliChief imports the data into your ERP. Our robots automatically compare the invoice to your original purchase order and final receipt, eliminating the need for a manual two- or three-way match. By removing the manual work from the process, you can reduce your invoice handling costs by as much as 80 percent.
Even minor invoice discrepancies can slow down your process, so our robots work diligently behind the scenes to resolve them for you. For example, our Accounts Payable automation software can convert currencies and units of measure without your employees having to waste time on simple calculations. It can even remember exceptions from previous purchases, such as when you and your supplier use different part numbers for the same product, helping you improve your straight-through processing rate.
Invoice Approval Routing for Non-PO Transactions
When Non-PO invoices need to be approved, our software routes them to the corresponding supervisor for review. It provides all the information that supports the transaction, letting your team easily approve or decline payment requests. And for high-value purchases? The same RPA technology that helps automate invoice capture and data extraction can also move purchases through multi-step approval workflows with ease, delivering documents from one person to the next without delay.
You can assign GL codes to each invoice directly from IntelliChief – even if you don’t have access to your primary accounting software. Our platform provides you with a complete list of codes based on what you have stored in your ERP. This makes it easier to account for every purchase.
Voucher Creation and Invoice Payment
Once each invoice is matched, coded, and approved, IntelliChief can schedule the payment in your ERP. You’re provided with a ready-to-use payment voucher – no need to create one manually. Our Accounts Payable automation software even checks to see if each invoice is eligible for an early payment discount, helping you strategically plan your check runs to improve your bottom line.
Accounts Payable Record-Keeping
As each invoice is processed, IntelliChief archives the transaction. This helps you eliminate duplicate payments. And if you need to access any of the archived information in the future, you can do so with a single click. You can even provide an auditor with access to your Accounts Payable documents, with a complete paper trail for each transaction.
Our Analytics module also gives you complete visibility into your company’s spend. You can easily determine where you’re running into issues, like delayed approvals or vendor inaccuracies. You can then use those insights to create a much more efficient Accounts Payable department.
Flexible Accounts Payable Solutions for Your Ever-Changing Business
We designed our Accounts Payable Automation Software with the most feature-rich Enterprise Content Management (ECM) and Robotic Process Automation (RPA) technology to ensure that it works just like you do. That means:
- Smartphone and tablet-based access for remote employees and on-the-go collaboration
- Simple “to do” list inboxes for each user, with automatic notifications and reminders to keep your Accounts Payable workflows on track
- Custom-built integrations to connect all of your accounting and finance technologies
- Easy scalability across different workflows and business units
- The most complete AP automation solution on the market; one that considers and automates even the most nuanced or unconventional business processes
With IntelliChief, you’re also getting more than just an Accounts Payable software system. You get the benefit of world-class support and a product that’s tailored to your company’s specific needs.
Our experts can customize a solution that supports your business and system architecture – and update that solution to reflect your needs as they change. Even if you migrate to a new AP software program in the future, you can continue to use IntelliChief without losing the documents or workflows that you already have stored.
Our team handles everything from implementation to training, making your digital transformation as simple as possible. And with comprehensive features that you can use throughout your entire organization, IntelliChief lets you make the most of your strategic investment.