Data Entry Automation: Software-Driven Solutions for Faster, More Accurate Document Processing

If you’re like most companies, you invest significant resources into manual data entry. It’s time-consuming and error-prone, but at the end of the day, it still needs to get done. If you’re looking to improve on your current approach, you may have a smarter solution: data entry automation.

What is Data Entry Automation?

Automated data entry uses technology to collect data and put it in your ERP. (From there, it can be re-used to streamline other, related business processes.)

To process a document, OCR-enabled software scans a page and indexes all the information it contains. That can include:

Data Entry Automation

Once this data is validated, it can be used to create corresponding documents. For instance, data entry software can help you generate a customer invoice as soon as a purchase order has been processed.

Benefits of Automated Data Entry

When you automate your data entry processes, you benefit from:

  • Faster document processing
  • Improved accuracy
  • Fewer resources invested in low-value tasks
  • Increased employee satisfaction and engagement

Choosing Automated Data Entry Software

When choosing data entry software, you’ll want a program that can:

  • Recognize various types of data (e.g., handwritten text and check boxes)
  • Easily integrate with your ERP
  • Let you know if manual input is required

Eliminate Manual Data Entry with IntelliChief

McKinsey estimates that one-third of the time spent in the workplace is spent collecting and processing data. And that’s not just a challenge faced by entry-level workers; high-level executives waste much of their time on this as well.

As your company grows – and it becomes harder and harder to keep up with manual data entry – you can use automation to streamline your work.  IntelliChief’s data entry automation program is simple and user-friendly (not to mention highly accurate).

IntelliChief’s document processing software can capture data from your hard-copy documents, including invoices, purchase orders, shipping lists, and receipts. If there’s any information that the program doesn’t recognize, it can request a quick review from your team.

Once your data is validated, IntelliChief automatically imports it into your ERP. This eliminates the step of manually keying it in. And, no coding is necessary to get things set up. IntelliChief can integrate with any ERP, allowing your employees to continue working in the systems they already understand.

Most importantly, IntelliChief’s data entry automation software is backed by world-class support. We know that accuracy is crucial, which is why we continually test and develop new data recognition technologies, such as OCR and ICR. With new modules added on a regular basis, we help you maintain your commitment to continual growth.

For more information about IntelliChief’s document processing software, contact us today.