Data Entry Automation: Software-Driven Solutions for Faster, More Accurate Document Processing
Data entry automation is a smart way to manage your enterprise content. If you’re spending too much time – or money – on manual data entry, software can handle the repetitive work for you. You’ll need to allocate fewer resources to document processing and administration, and eliminate errors as a result.
Saving Time & Increasing Accuracy with Automated Data Entry
McKinsey estimates that one-third of the time spent in the workplace is spent collecting and processing data. And the more projects (and transactions) your company has to manage, the more data you have to deal with.
IntelliChief’s data entry automation software can simplify the entire process. Our capture solutions can collect information from any business document in seconds. Emails, PDFs, faxed order forms, hard-copy invoices and receipts…any content that you send or receive, our system can seamlessly manage.
IntelliChief checks to make sure that your data is valid, then imports it into your core business programs (like your enterprise resource planning system.) Because you’re not keying in your data by hand, you don’t have to worry about mistakes or incomplete information. And because you’re able to capture data from each document as soon as it arrives, you don’t have to worry about manual delays holding up your business.
How Does Data Entry Automation Work?
Our data entry automation software uses optical character recognition, intelligent character recognition, and optical mark recognition to find important data on your documents. Our capture technologies can locate data in any location – which allows you to process unstructured documents automatically. This is important, as different documents and file types may contain data in different formats.
As the OCR software scans each page and collects the data, it validates it against information you already have saved. (You can set custom confidence intervals, telling our software when you want to have an employee manually review the data. Our program even highlights the data fields that require attention, letting your employees find and resolve issues in seconds.)
As your data is indexed, it’s saved to your ERP. From there, that data can be re-used to streamline other important business processes – like invoice matching and order fulfillment. With fewer manual touchpoints, each of these processes will become faster and less expensive as well. Learn more about using data entry automation for end-to-end workflow automation.
What Kind of Data can IntelliChief Collect?
IntelliChief’s document imaging software can capture any type of business data, including:
Once collected, IntelliChief can deliver this information anywhere you need it to go. For instance, it can send order numbers and shipping addresses to your order fulfillment program, while sending prices and invoice due dates to your Accounts Payable system. You’re not left entering your data time and time again, across each of your disparate systems. (Need to export data to review manually? You can easily create custom spreadsheets for any of the information you have saved in IntelliChief.)