Construction Document Management

In construction, a document management system that supports project accounting is crucial to keeping projects on track. You have to keep detailed records of your proposals, site visits, and supply purchases, though that’s only part of it. To meet your deadlines, you have to handle approvals and modifications as quickly as possible. A single delay can derail an entire project – but IntelliChief can help you prevent that with our construction documentation software.

Our document management software is designed for the fast-paced construction industry. A streamlined platform for your entire team, it lets you save and retrieve your documents while automating complex workflows. This makes it easier to standardize operations across every location and job site in real time.

Store and Retrieve Your Contracts, Reports, Bids, Schedules, and Invoices

IntelliChief offers a simple solution for storing your important documents. Our construction document management software converts your paperwork into digital files and imports the data into your ERP. It can even link related documents, like invoices and purchase orders, for ease of access.

With everything in one place, you can access your content anywhere. From the office, you can retrieve documents from any computer. From the field, you can use a mobile device, such as a smartphone or a tablet, for routing and approvals — anywhere, anytime.

Custom profiles let you control who can access each file. For instance, you can give project managers access to all information, while limiting contractors and sub-contractors to specific documents. You can even share content with clients, vendors, and others outside your organization.

Approve and Code Construction Documents On the Go

Some documents can go straight to your archive, but others need to move through your company for processing. You need a collaborative solution for your entire team. Intellichief’s construction document management system lets your project managers approve invoices, sign off on purchase orders, and assign GL codes by project number in the field. They can even add notes for other users to review. This lets you speed up everything from supply chain management to accounting, with an integrated accounts payable process.

Our construction document management software integrates directly with your ERP. This way, users don’t need access to your core system to get things done – although they can work directly from their ERP if that’s more convenient. Meanwhile, parallel workflow functions let you complete different tasks at the same time. Employees can do what they need to without waiting on the rest of the team – helping you reduce delays even further.

Document Retention and Regulatory Compliance

Every business has its own approach to record-keeping. But, it’s standard industry practice for construction, architecture, and engineering companies to maintain their documents for 10 years – or longer – for legal and administrative purposes.

That can mean endless piles of drawings, models, contracts, reports, invoices, and correspondence. Or, you can store your documents in a digital format, creating more space in your office. Decide how long to save each record, and delete them once they’re no longer needed from our construction document management system

Benefits of Our Construction Documentation Software

Improve Your Business Efficiency and Productivity

IntelliChief’s construction document management software streamlines document workflows, reducing the time spent searching for, sorting, and processing paperwork. Automated workflows, approval processes, and task assignments allow teams to focus on higher-value tasks, increasing overall productivity.

Centralized Access to Documents

With IntelliChief, all project-related documents are stored in a secure, centralized location. This makes it easy for team members to access the most up-to-date files from any location, ensuring that everyone is on the same page without delays or confusion.

Seamless Integration with ERP Systems

IntelliChief integrates directly with your existing ERP system, enabling a seamless exchange of data without the need for manual data entry or duplicate work. This integration helps maintain consistency and accuracy across all documents and processes.

Enhanced Collaboration

The platform facilitates real-time collaboration, allowing project teams to review, comment on, and approve documents instantly. This feature eliminates delays caused by waiting on approvals or updates from other team members, ensuring that projects move forward without unnecessary holdups.

Reduced Risk of Errors and Compliance Issues

IntelliChief’s construction document management system ensures all documents are properly version-controlled, reducing the chances of using outdated or incorrect information. Additionally, the system helps meet regulatory and compliance standards, giving construction teams peace of mind that they are following the required guidelines.

Discover IntelliChief’s Construction Document Management Solutions

When you’re ready for a better approach to document management, IntelliChief is here to help. We’ve worked with local & national A/E/C firms, including leaders in general, commercial, mechanical, and industrial construction. With that expertise, we can create a similar solution for you to achieve faster, more efficient operations as well.

To learn more about our construction enterprise automation system, contact us today. Or, request a demo of our software, and we’ll show you how you can work smarter with IntelliChief.