Speed Up Your Invoice Approval Process With Workflow Automation Software
Any time your company makes a purchase, the corresponding documentation has to make its way through Accounts Payable. Your processors can use purchase orders to confirm most of those transactions, although a manual invoice approval may be necessary if you don’t have a purchase order for a particular item. For many companies, though, this process can be slow and tedious.
With workflow automation software from IntelliChief, you can spend less time on manual AP approvals. In fact, you can process non-PO invoices directly from IntelliChief – no emails, inter-office mail, or printed-out forms necessary.
Why Are Invoice Approvals Necessary?
Even though they’re time-consuming, invoice approvals are a common practice for good reason: they prevent unauthorized charges from getting paid. Many companies also need to keep a comprehensive paper trail for their Accounts Payable audits, noting each transaction and the employee that approved it.
With that in mind, the approval process isn’t going away any time soon. But, many companies are modernizing their approach with Robotic Process Automation (RPA) software for faster and more efficient workflows.
Automated Invoice Matching and Approval Software
IntelliChief’s AP automation software automatically collects and validates your supplier invoices. Syncing with your ERP, IntelliChief locates each invoice’s corresponding purchase order and receipts, then confirms that all the charges are correct. If there are no errors, IntelliChief “robots” move each invoice through to payment.
In the case of a non-PO invoice that requires a manager’s approval (or needs to be assigned a GL code), IntelliChief can be route the documents to the right person automatically. Your employees can review and approve (or deny) their invoices anywhere – even on a mobile device. They can even code invoices from their normal workflow without having to log into their ERP.
When your employees aren’t in the office, you don’t have to worry about delays. If the designated approver or coder is away, IntelliChief can route the invoice to another employee (based on custom pre-determined business rules) so that you can pay the vendor and close out the transaction right away.
You can also use IntelliChief to:
- Assign individual supplier accounts to specific Accounts Payable processors
- Set the amount that each employee can approve
- Automatically send reminders if an invoice hasn’t been approved after a specific period of time
- Create controls that prevent duplicate payments
- Apply “paid” and “approved” stamps to each invoice as it’s processed
Creating your invoice approval workflows is easy. Even if you have a complex, multi-step workflow, our program’s simple interface makes new processes simple to lay out.
Posting Approved Invoices to Your ERP
Once you’ve processed an invoice, you shouldn’t have to spend even more time manually entering it into your accounting software. IntelliChief consolidates that workflow as well. Our invoice automation solutions can send your transactional data directly to your ERP, even helping you create vouchers and schedule payments based on each invoice’s due date. Any invoice processing task performed by your team can be emulated and accelerated with our advanced RPA technology.
Discover What a Simpler Accounts Payable Process Could Look Like With IntelliChief
More early payment discounts. Lower invoice processing costs. Complete visibility into each transaction’s status. All of this is easily achievable with Accounts Payable automation.
To see how IntelliChief has helped companies like yours transform their AP departments, visit our Resource Library and download one of our peer-to-peer case studies. Or, contact us today for more information about our ERP-integrated invoice approval software.