Automating Human Resources: Transforming Your HR Department with Software & Technology

Automating your Human Resources department may feel counterproductive. After all: what happens when you take the human out of HR?

The reality: today’s modern workplace depends heavily on technology. But there’s a way to help employees and solutions successfully co-exist. When you turn to software to help with basic administrative tasks, your HR department has more time to focus on more important work – ultimately creating a more productive environment.

Making Your Human Resource Processes More Strategic

In many companies, HR departments spend the majority of their time on administrative tasks. Onboarding employees, sending resumes to hiring managers, and processing benefits forms) can take up much of a team’s time. But when your Human Resources team isn’t held up with these repetitive tasks, they can spend more time on strategic initiatives – such as recruiting and professional development.

Automating Human Resources

At IntelliChief, we developed an ERP-integrated solution for automating human resources. It helps you streamline your most time-consuming HR processes, delivering information directly to the software you already use for Human Capital Management. You don’t have to waste time on record-keeping or data entry, and can ensure automatic compliance with your information security policies.

What HR Processes Can You Automate?

Our HR automation solutions can help you more easily manage:

  • Electronic employee files
  • Employee onboarding
  • Employee termination
  • Benefit eligibility tracking
  • Employee status changes
  • Performance reviews
  • Records management
  • Expense claim approvals
  • Non-compete signoffs
  • Personnel action process

Because HR involves so much paperwork – think W2s, direct deposit forms, and confidentiality agreements, just to name a few – digital document management can make a major difference. With IntelliChief, you can maintain everything in an electronic archive, which means no more rummaging around in a filing cabinet, looking for specific files. (If you rely on a shared services model, you can access employee records from any location – even if you’re not at your centralized office.) Plus, you don’t have to worry about unauthorized access to confidential information; our solutions keep your content secure.

But IntelliChief is more than just electronic document management. Our software comes with built-in automation tools that make your HR workflows simpler and more intuitive. For instance, you can automatically send new employment applications to each department’s hiring manager, or distribute policy & procedure updates to your entire staff. By automating Human Resources administration, your specialists have more time to work on recruiting, professional development, and other growth-oriented tasks.

Our solutions are completely scalable – which means that you don’t have to automate your entire Human Resources department all in one go. You can start using our HCM automation software for one or two processes – like creating electronic employee records, or sending new hires your onboarding paperwork – then gradually transition to a completely paperless approach. Over time, you’ll spend far fewer resources on administrative HR functions & forms management.

The Business Benefits of HR Automation Software

When you automate your human resources department, you can:

Automating Human Resources RemindersSet Automatic Reminders

Know when employees are eligible for benefits, on vacation, or up for a promotion. Automatically distribute W2s and W4s at tax time.

More Efficient HR CommunicationCommunicate More Effectively

Automatically forward applications to recruiters, send performance reviews to managers, and email your entire workforce.

HR Data SecurityKeep Sensitive Info Secure

Easily control access with custom user controls, comply with federal regulations, and destroy records with a single click

IntelliChief also gives you a central place to track all of your HR workflows. With easy-to-use dashboards, you gain complete visibility into your HR processes & procedures. Electronic notifications immediately tell your Human Resources managers when an employee request needs to be viewed or approved – keeping your entire company running smoothly. And with custom Analytics reports, decision-makers can easily spot problem areas and develop actionable strategies for improvement.

Integrating HR Automation Tools With The Rest Of Your Tech Stack

Our workflow automation system can integrate with the HR software you already have in place. Whether that’s Oracle’s HRMS, SAP’s HCM module, JD Edwards EnterpriseOne Human Capital Management, or any other HRIS, IntelliChief can communicate with the systems you already have in place.

When you receive – or create – a new document, our software can capture the information and import it into your HR application. You don’t have to waste valuable time on manual data entry. And when you need to retrieve a specific piece of information, you can do so directly from your HRIS.

Learn More About Automating Human Resources with IntelliChief

To see how IntelliChief can help you automate your Human Resources department, contact us today.

Or, visit our Resource Library to download a free copy of ECM for Human Resources & Human Capital Management – our complete guide to using IntelliChief for HR automation.