Automating Human Resources: Transforming Your HR Department with Software & Technology

Automating your human resources department may feel counterproductive: after all – what happens when you take the human out of HR? But in reality, you’re not replacing your employees – you’re just making it easier for them to do their jobs. When your HR department isn’t burdened by unnecessary administration, they can spend more time on strategic initiatives.

Getting Strategic About HR

How much time do your HR managers currently devote to routine tasks? (Think onboarding and offboarding employees, sending resumes to hiring managers, or processing benefits forms.) If the answer is “too much”, it may be time to invest in technology to make these tedious tasks less work.

At IntelliChief, we’ve created a software system for automating human resources administration. It streamlines your most time-consuming and inefficient HR & HCM processes – including the dreaded Paper Shuffle.

What Tasks Can You Automate with HCM Software?

IntelliChief’s HR automation solutions are perfect for:

  • Electronic employee files
  • Employee onboarding
  • Employee termination
  • Benefit eligibility tracking
  • Employee status changes
  • Performance reviews
  • Records management
  • Expense claim approvals
  • Non-compete signoffs
  • Personnel action process

Because HR involves so much paperwork – think W2s, direct deposit forms, and confidentiality agreements, just to name a few – digital document management can make a major difference. With IntelliChief, you can maintain everything in an electronic archive, which means no more rummaging around in a filing cabinet, looking for specific files. Plus, you don’t have to worry about confidential employee (or business) information remaining secure.

But IntelliChief is more than just electronic document management. Our software comes with built-in automation tools that make your HR workflows simpler and more intuitive. For instance, you can automatically send new employment applications to each department’s hiring manager, or distribute policy & procedure updates to your entire staff. When you automate these mundane HR processes, your specialists have more time to work on recruiting, professional development, and other growth-oriented tasks.

Our solutions are completely scalable – which means that you don’t have to automate your entire Human Resources department all in one go. You can start using our HCM automation software for one or two processes – like creating electronic employee records, or sending new hires your onboarding paperwork – then gradually transition to a completely paperless approach. Over time, you’ll spend far fewer resources on administrative HR functions & forms management.

The Business Benefits of HR Automation Software

When you automate your human resources department, you can:

Automating Human Resources RemindersSet Automatic Reminders

Know when employees are eligible for benefits, on vacation, or up for a promotion. Automatically distribute W2s and W4s at tax time.

More Efficient HR CommunicationCommunicate More Effectively

Automatically forward applications to recruiters, send performance reviews to managers, and email your entire workforce.

HR Data SecurityKeep Sensitive Info Secure

Easily control access with custom user controls, comply with federal regulations, and destroy records with a single click

IntelliChief also gives you the ability to create actionable reports. This gives you more visibility into your HR processes & procedures. Management can easily spot trouble areas – like departments that regularly assign too much overtime – and develop strategies for improvement.

Integrating HR Automation Tools with the Rest of Your Tech Stack

If you’re already using HR software (like an HRIS), IntelliChief can help you make the most of the systems you currently have in place. Our automated solutions integrate with any ERP, such as SAP HCM, Oracle HRMS, or JD Edwards EnterpriseOne Human Capital Management.

Whenever you process a new document, our software can extract the information and import it into your ERP’s HR module. That way, you’re not wasting valuable work time on manual data entry, and you’re not running the risk of inaccurate information. You can even retrieve information that’s stored in IntelliChief, without leaving your HRIS. This way, you can continue to use the programs you already have in your tech stack – only faster and more efficiently.

IntelliChief also gives you a central place to track all of your HR workflows. With easy-to-use dashboards & comprehensive analytics reports, your team will never miss a beat. Technology makes it easier for them to respond to employee requests more quickly – which in turn keeps your company running smoothly. That’s the real value of HR automation.

Discover IntelliChief’s Solutions for Automating Your Human Resources Department

Ready to start the process of automating your human resources department? Contact IntelliChief, and we’ll help you find the right solutions for faster & easier HR. Or, visit our Resource Library to download a free copy of ECM for Human Resources & Human Capital Management – our complete guide to HR automation.