Distribute Non-PO Invoices for GL Coding & Approval
When you receive an invoice for a non-purchase-order transaction, IntelliChief automatically routes it to a user who can approve the payment. (Have a complex approval process? It’s easy to create multi-step workflows that send your invoices to various departments or employees). IntelliChief also lets you assign GL codes for any purchase, without having to log in to your accounting software.
Manage Your Invoices on Mobile
When your employees are working remotely, they can still complete their accounting workflows. Mobile access lets users view, approve, and code invoices from a smartphone or tablet. Your entire accounting department can collaborate on the go, with no costly delays.
Find Solutions for Invoice Discrepancies
When invoices are correct, our accounts payable automation tools can process them straight through. When there’s a simple error, such as a mismatch between currencies, IntelliChief can often resolve the issue on its own.
When an invoice needs a manual review, our software routes it to a user for resolution. It highlights the errors so they’re easy to find, and attaches any documents your team might need to sort out the issue. And for outstanding approvals, IntelliChief can send out automatic reminders to keep your team on track.
Import Invoice Data Into Your ERP
As each invoice is processed, IntelliChief collects the data and sends it to your enterprise resource planning system. Your employees key information in manually – and you don’t have to worry about transcription errors. (And when your employees are working in your ERP, and need access to a piece of specific information? They can look it up with a single click. No need to leave their core application screen.)
Our AP automation software works with your ERP or line of business system to create vouchers and schedule payments. When an invoice is eligible for an early payment discount, IntelliChief can add the payment to your next available check run.
Archive Processed Invoices
Another benefit of a paperless AP department? You don’t have to store your invoices in your office for years on end.
As each invoice is paid, it’s added to an electronic archive. Any authorized user can retrieve it at any time. And once the records are no longer needed? IntelliChief can securely destroy them, helping your business comply with industry regulations.
Prepare for Accounts Payable Audits
Our software has a built-in invoice tracking system. This lets you create a complete record of every time a document was approved (and by which user). You can provide third parties with access to your business information, making it easy to prepare for Accounts Payable audits.
Is Accounts Payable Automation Right For Your Business?
Discover IntelliChief’s Accounts Payable Automation Software
IntelliChief works the way that you do. Whatever accounting program you use, and whatever processes your business already has in place, IntelliChief can customize a solution for your specific needs. Our support team can build out one-of-a-kind workflows, add new users to your system, or provide you with any other resources you need to transform your Accounts Payable process.