AP Automation for JD Edwards: Using Workflow Software for Straight-Through Invoice Processing in Enterprise One and JDE World

AP automation can streamline your accounting procedures in JD Edwards. With simple solutions for invoice matching, unit of measure normalization, and payment voucher creation, you can spend less time on manual Accounts Payable – and more time on strategic initiatives.

How to Automate Accounts Payable in JDE

Automation isn’t designed to change your current processes. Instead, it’s designed to complement the procedures you already have in place.

There’s a considerable amount of customization involved – which means that you can design your automation strategy to meet your company’s unique needs. You can automate your approval routing workflows, your GL coding process, and even certain steps in your exception handling process – all from the same software program. And by integrating your AP automation software with your JD Edwards ERP, you can reduce the amount of manual data entry that you have to do – even processing a number of your invoices without any employee input.

Invoice Capture

The more invoices you process, the harder it can be to keep up. Automated invoice capture solutions prevent invoices from getting lost or misplaced.

When new invoices arrive in your inbox – or via fax – they can be instantly collected and sent to JD Edwards for validation and payment. The content is indexed (so that you can look up the invoices at a later date), then matched against the data you already have stored in JDE. Direct database integrations let you easily cross-reference JDE tables to retrieve information from your Accounts Payable Ledger, Purchase Order Detail, and various AP aggregates.

Invoice Matching

Once an invoice is received, your software compares it to the corresponding purchase order and delivery receipt. Your employees don’t have to locate the paperwork from their records, or match each line item one a time. AP automation does all of this behind the scenes.

Invoice Payment

As each invoice is matched, your software can create the corresponding payment vouchers and schedule each transaction for payment. It automatically checks to ensure that there’s not a prior payment for the invoice number, helping eliminate duplicate transactions. It also checks each vendor’s payment instructions to see if there are potential incentives for early payment.

With automation, you can start paying your Accounts Payable invoices as soon as they’re received – which helps you capture a higher percentage of early payment discounts. You can also eliminate unnecessary late fees, while strengthening your professional relationships with your company’s vendors.

Exception Handling

If there’s an incorrect charge that needs to be corrected prior to payment, your invoice processing software can attempt to resolve it without an employee’s input.

  • If your purchase order and your invoice refer the same item by different part numbers, it can reference saved information to decide if both documents refer to the same product.
  • If your purchase order and your invoice are written in different units of measure, it can normalize the data to process the transaction straight through.
  • If your invoice lists specific charges – such as taxes or shipping fees – that were added after the purchase, it can determine if these charges are valid based on your supplier agreements.

If a discrepancy is within your company’s pre-determined tolerance rules, you can have your software approve it for payment without sending it to a processor for review. However, any time an error exceeds your invoice tolerance policy, it can be sent to a member of your team for resolution – with all the discrepancies clearly highlighted for a straight-forward review.

JDE Invoice Approval

Invoice Approval Routing

If you send non-PO invoices to internal approvers as part of your Accounts Payable process, your workflow solution can send them to the right employees, right away. You can create custom electronic approval routes to secure the necessary authorizations, without having to send paper invoices to individual team members one at a time. And within the interface itself, easy-to-understand workflow prompts let your employees know exactly what needs to be done – and when – keeping your procure to pay cycle on track.

Invoice Coding

With an integrated solution, you can assign GL codes to non-PO invoices without having to access your ERP. This lets you classify your purchases on the go – even without a JD Edwards login.

Improve Your Accounts Payable Process Flow with IntelliChief: AP Automation Software That Integrates with JD Edwards in Real Time

At IntelliChief, we’ve designed specialized AP automation solutions for JD Edwards users. Our software integrates with JDE accounting modules in real time – giving you an easy and reliable way to process your supplier payments.

As an Oracle Gold Partner, we have extensive technical experience with both EnterpriseOne and World. This lets our experts easily integrate our Accounts Payable solutions with your current technologies. We’re here to guide you through the entire transformation, from solution design to end-user training – making the process simple and stress-free.

There’s also the benefit of our enterprise-level solutions. Our software can integrate with the entire JD Edwards system – letting you automate everything from Accounts Payable and Accounts Receivable to Order Processing and HR. You can start using all of your JDE modules more efficiently, without having to support separate software solutions. The more you automate, the higher your ROI – and the greater the impact on your entire business.

To see how we’ve helped other companies automated their Accounts Payable cycle, you can view our on-demand webinar: Doing JD Edwards AP Automation The Integrated Way. You can also request a demo to see our solutions in action, or send a question directly to a member of our team.