3 Reasons to Use Paperless Document Management in Logistics
Following the precipitous spread of the coronavirus pandemic, there’s never been a better time for companies to reduce their reliance on paper-based processes that only serve to stimulate the spread of germs and disease. One industry that can greatly benefit at this time is logistics and customs clearance. Logistics paperless document management offers a powerful way to minimize physical paperwork and reduce contact risks, while paperless customs clearance can streamline the movement of goods across borders because of its faster processing and approvals.
This article will cover three important reasons why paperless logistics and customs clearance should be embraced universally, including:
- It creates safer working conditions
- Supports faster and more transparent clearances
- Able to work remotely with confidence
1. Create Contactless Clearances With Paperless Logistics
If the coronavirus has taught the logistics industry anything, it’s that achieving a paperless logistics system that works for you and your customers has never been more crucial. Paperless document management is becoming essential as logistics and customs clearance historically rely on paper-intensive processes to keep imports and exports flowing to their rightful locations. There are many documents involved in customs clearance, including:
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- Documents for Exports: Buyer Purchase Order, Sales Invoice, Packing List, Shipping Bill, Bill of Lading, Certificate of Origin, and more.
- Documents for Imports: Buyer Purchase Order, Supplier Sales Invoice, Bill of Entry, Bill of Lading, Packing List, Certificate of Origin, and more.
- Country-Specific Documentation
Logistics companies realize that by going paperless, they are establishing a safer workplace with fewer operational restrictions. What was once considered a time-consuming and cumbersome process can be transformed with paper solutions for Document Management, Workflow Automation, Data Entry Automation, and more.
Lancy Barboza, Managing Director of Flomic Freight Services, notes that by incorporating the “best available technology and work processes,” they have been able to set a new benchmark for service standards, enabling Flomic to “consistently deliver a timely and relevant response to our client’s demands.”
And despite the fact that coronavirus has ushered in disruption after disruption for cross-border trading and freight movement, Barboza believes it has also revealed an opportunity to leverage technology for efficient logistics paperless document workflows that mitigates face-to-face interactions. Safety has become a top priority for most companies looking to go paperless, but it’s only one of many reasons for businesses to migrate to a more comprehensive logistics paperless automation solution, such as IntelliChief’s powerful platform.
2. Support Faster and More Transparent Clearances
Paperless logistics opens the door to faster and more transparent paperless customs clearance. It facilitates the type of contactless and paperless environment that all industry leaders are shifting to in response to the coronavirus pandemic. Going paperless and digitizing documentation accelerates clearances by eliminating the need for manual document retrieval. It also improves business intelligence to help employees make better decisions backed by real-time information. Furthermore, it allows business leaders to track productivity and decision-making to address lapses in judgment or operational inefficiencies. Slowdowns in the logistics industry are largely the result of outdated, manual processes — many of which can be eliminated altogether by going paperless.
3. Work Remotely With Confidence
Going paperless and going remote are two entirely different processes, but companies that decide to go paperless will find that transitioning to remote work is much easier when paper documents have already been removed from the equation. With our logistics paperless document management solutions, you can facilitate remote access to applications for importers and exporters to file shipment details from the office, home, or on the road. This greatly reduces the need to move personnel from the office to the customs station and vice-versa. The world of logistics and customs clearance is changing, and business leaders will need to acclimate to these changes in short order to maintain a frictionless workplace that isn’t constrained by physical boundaries.
Getting Started With Paperless Logistics and Customs Clearance
No matter where you are located in the world, every port requires a customs clearance process that is safe and functional. By transitioning to paperless logistics and customs clearance, you can provide an unrivaled experience that allows you to manage more imports and exports than ever before. Whether your distribution channels comprise the air, the road, the sea, or all of the above, you can benefit by going paperless.
To learn more about paperless logistics and customs clearance, contact IntelliChief today.