Streamline Operations with IntelliChief Visual Workflow Designer

Business Process Mapping Made Easy

What is a Visual Workflow?

A visual workflow is a graphic representation of your process, usually made with a visual workflow designer, showing how tasks move from start to finish. They can be represented through easy-to-understand diagrams of your procedures. With a simplified visual format, it is easier to understand processes that involve multiple steps and individuals.

Among other things, the processes below will work better with the help of a visual workflow:

  • Mapping Business Processes
  • Designing and Explaining User Journeys
  • Managing DevOps Pipelines

Benefits of a Visual Workflow

Improved Clarity

By presenting a visual diagram, processes can be easier to understand at a glance compared to just giving employees long-form documentation. In fact, a survey shows that 74% of employees prefer learning through a visual medium.

Each step is laid out, showing the order of operations, decision points, and data flow in a clean, intuitive format. This makes it easier for anyone, regardless of technical expertise, to follow the process, understand how the system works, and provide input or feedback without needing to interpret technical jargon or scripts.

Collaborative

Visual workflows make it easier for non-technical team members to collaborate with technical team members. Each can give suggestions and ideas regarding the processes, as the visuals make it easier to understand for everyone.

This is especially helpful in cross-functional projects with different teams working on one project. The workflow must be understood by both teams without the need to interpret backend logic.

Faster Development and Iteration

Building and modifying processes is much faster with the help of a visual workflow builder. Users can quickly create workflows, test them, and make changes as needed—often in minutes rather than hours or days. This ability to iterate rapidly not only speeds up project timelines but also encourages experimentation and innovation, since making adjustments is low-risk and user-friendly.

Business Process Mapping Made Easy

The IntelliChief Visual Workflow Designer makes it easy to map out and automate your core business processes. You can create, test, and implement new workflows without custom coding; the drag-and-drop interface is designed for users without a technical background. As you build out new processes, your changes aren’t saved until they’re approved, giving you the freedom to explore without impacting your business.

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Create New Workflows With Our Visual Workflow Builder

As an intuitive visual workflow designer, IntelliChief lets you automate processes across your entire enterprise with advanced technology. You can route any document to any department, such as HR, Customer Service, or Finance, then move it through a pre-designed workflow. When you create a custom framework for your administrative workflows, you can ensure that your business rules are consistently applied by IntelliChief’s intelligent software.

For instance, you can have invoices of a certain dollar amount sent to your Financial Controller for an internal review. Once mapped, your processes can be automatically carried out by IntelliChief’s powerful workflow engine.

Visual Workflow Designer

A Simple, Flexible Interface for Code-Free Workflow Mapping

With the IntelliChief Visual Workflow Designer, you can easily determine which actions need to be completed (and when). You can diagram:

  • Which steps are involved in each specific sequence
  • Which departments are involved with each workflow (and which individual employees within each department)
  • What needs to be done to resolve administrative exceptions
  • What data is required to complete each process
  • How long should a project remain in a stage if it is not manually processed
  • What happens after a workflow is successfully completed

Business process mapping provides the foundation you need to successfully automate your workflows. Once you’ve created your diagram, you can insert stages and link them to automated responses, determine when to send email notifications to each participant in a workflow, and insert prompts to tell users what manual actions need to be taken – all within our intuitive Visual Workflow Designer tool.

It also provides a rich set of configurable rules and actions. You can ensure that all documents and data are delivered to the appropriate user at the appropriate time, customize your workflow prompts, and decide how projects should be rerouted if they’re not processed within a specific period of time. As your company changes – and your processes evolve – you can easily modify your workflows to update your automation paths. Our adaptable solution handles the heavy lifting, you just need to set the parameters for the tasks and processes you want to execute.

Workflow Mapping

Testing Your Automated Workflows

Once you’ve created a workflow process map, you can validate it in a dedicated test environment that mirrors your real-life applications. With our visual workflow builder, your team can map, test, and refine automation logic—without any C# coding or custom development.

IntelliChief’s intuitive controls let you undo, revise, and implement changes quickly, so you can see exactly how your automated workflows behave in different scenarios.

Together with our powerful workflow engine and electronic routing system, our business process mapping tools help you streamline your corporate procedures. You can standardize your processes across multiple departments and business units, reduce your document processing time, and increase productivity – all with the power of workflow automation.