Intelligent capture extracts critical data from supplier invoices—then passes that data to your ERP system for validation, GL coding, approval, and payment. IntelliChief’s platform automates the entire process from document intake to ERP posting, helping AP teams eliminate manual tasks, improve accuracy, and accelerate cycle times.
What Is Intelligent Capture?
Intelligent capture is the automated process of extracting, understanding, and validating data from structured and unstructured financial documents. Unlike basic OCR, intelligent capture doesn’t just read what’s on the page—it understands it.
In the context of Accounts Payable, intelligent capture accurately extracts:
- Vendor details
- Invoice numbers and dates
- PO numbers and line-item detail
- Tax, totals, and payment terms
And then it does more: verifying that data against your ERP records, applying business rules, and driving transactions automatically.
Why Intelligent Capture Is Better Than OCR
Traditional OCR simply digitizes documents. But without validation, logic, or ERP connectivity, OCR stops short of true automation. Intelligent document capture eliminates these limitations by integrating with your ERP system and enforcing real-time validation and business rules.
OCR stops at reading. Intelligent data capture keeps going—processing, validating, routing, and applying your data where it belongs.
IntelliChief Intelligent Data Capture Solutions: From Capture to Completion
IntelliChief delivers a complete intelligent data capture solution that transforms the entire invoice lifecycle. Our AI-enabled platform includes:
- Capture Enterprise: Extracts header and line-level data from multiple formats (PDFs, scans, XMLs, emails)
- Machine Learning: Adapts to new vendor formats and layout changes over time
- ERP Integration: Validates against vendor master, PO, and receipt data in real time
- Automated Workflows: Routes non-PO and exception invoices based on your business rules
- GL Coding & Approval: Applies cost centers, tax logic, and routing thresholds without human input
The result: Straight-through processing (STP) that turns manual invoice management into a hands-off, high-accuracy operation.
How Intelligent Capture Works
Every document goes through a five-phase transformation:
- Capture: Ingest invoices from any source (scan, email, XML, etc.)
- Extract & Normalize: Pull all necessary data fields and standardize formatting
- Validate: Cross-check against ERP records for consistency and compliance
- Route & Approve: Apply business logic, send for approval if needed
- Post to ERP: Create vouchers, update statuses, and initiate payments
High-Volume, High-Accuracy Document Processing
Capture Enterprise, IntelliChief’s capture engine, is engineered for scale and complexity:
- Supports multi-language and multi-currency invoice formats
- Adapts to vendor-specific layouts through AI-powered learning
- Scales effortlessly from 10,000 to 1 million invoices per year
- Extracts both header and line-item data with high accuracy
Whether your AP function spans departments or continents, you can count on IntelliChief—every time.
Intelligent Capture Gets Smarter Over Time
IntelliChief learns from every exception, correction, and transaction. Our machine learning engine constantly:
- Learns new vendor formats and invoice structures
- Reduces exception rates through intelligent pattern recognition
- Improves document classification and automated routing accuracy
- Enhances overall data quality and increases straight-through processing (STP)
Non-PO Invoices: Automated and Auditable
Non-PO invoices don’t have to be a manual burden. IntelliChief uses:
- Vendor and category-based GL coding
- Rule-based approval routing
- Tax compliance enforcement
- Digital signatures for audit readiness
Now, even your most complex invoice types can follow a structured, automated process.
Compliance, Security, and Visibility
With IntelliChief, your organization is protected and audit-ready thanks to:
- Full audit trails for every document
- Secure document storage with role-based access
- Retention aligned to regulatory requirements
- Real-time visibility into invoice and payment statuses
What Kind of ROI Can You Expect?
Organizations using IntelliChief’s intelligent capture capabilities report:
- 50–60% faster invoice processing times
- Touchless processing for most PO invoices
- Fewer invoice errors due to automation and machine learning
- Reduced labor hours and reallocation of staff to strategic tasks
- Consistent capture of early payment discounts
- Fewer late fees and duplicate payments
Most organizations recover their investment in under 12 months, and those savings continue to grow.
Who Benefits from Intelligent Capture?
IntelliChief’s platform delivers measurable value across your organization. Whether you lead finance, oversee AP operations, or manage ERP infrastructure, our solution empowers each stakeholder with targeted benefits—from real-time visibility and control to reduced manual effort and scalable integration.
CFOs & Finance Leaders
- Real-time cash flow insights
- Predictable spend and budgeting
Controllers & AP Managers
- Fewer exceptions and manual tasks
- Stronger internal controls
IT & ERP Administrators
- Seamless ERP connectivity
- Less support required
- Scalable across multiple entities
Ready to Transform Your AP Function?
If you’re still using basic OCR or manual AP processes, it’s time for a change. See how IntelliChief delivers intelligent capture with ERP integration and automation that scales with your enterprise.