Transforming Freight Document Management with Automation

The shipping and transportation industry involves a significant amount of paperwork. Every shipment brings new contracts, cargo manifests, export paperwork, and receipts. Many routes involve multiple orders with separate documentation, which can easily lead to errors..

But with IntelliChief, you can have a better approach to freight document management. We help you create a comprehensive digital archive of all your shipping documents, which can streamline operations and reduce delays.

Our solution also supports document management for trucking logistics, helping carriers keep critical records organized and accessible. Whether you’re transporting your products locally or internationally, IntelliChief can streamline the process with powerful logistics document management systems.

One Archive for All Your Shipping and Logistics Documents

IntelliChief’s document management software converts hard-copy documents easily into secure electronic files. All you need is a scanner. As new documents are created, they can be instantly captured by the system.

With IntelliChief’s transportation documentation software, you can manage:

• Waybills
• Dangerous Goods Notes
• Commercial Invoices
• Bills of Lading
• Certificates of Origin
• Customs Forms

Need to find a customer’s bill of lading, a shipment’s final destination, or a signature from a freight forwarder? You can access all this information (and more) with a single click.

Reduce Delays with Efficient Freight Document Management

Transportation and logistics companies that manage their documents digitally can:

• Eliminate physical on-site document storage or expensive off-site alternatives.
• Retrieve documents from anywhere and at any time, even on mobile devices
• Connect every document associated with a specific shipment based on container numbers, customer names, and other digital metadata.

IntelliChief also allows companies to immediately forward paperwork to those who are involved with a shipment. Collaborating with forwarding agents, cargo handlers, and warehouse receivers can be seamless. Many organizations are achieving this through freight document imaging and logistics document management systems.

Collectively, this makes every step of the transportation process, from loading and unloading to tracking and customs clearance, simple and straightforward. When customs officials, receiving agents, or even customers ask for information, you’ll have everything you need on hand. This helps prevent delays, minimize fines, and provide a higher level of customer service.

You can access a customer’s bill of lading, a shipment’s final destination, a signature from a freight forwarder, and other information with a single click through your logistics document management software.

This level of accessibility is especially valuable in document management for trucking, where speed and accuracy are critical.

Capture and Manage All Shipping Documentation

With both outbound and inbound logistics, shipping and receiving documentation is substantial. So are the stakes in its accuracy and the data’s circulation to departments, depending on the orders.

In tandem with your enterprise resource planning (ERP) or supply chain management system (SCM), IntelliChief allows you to capture and manage all formats of shipping documentation, assembling complete document collections per transaction.

Accuracy is validated with vendor or customer information stored in your ERP or SCM, and an automated workflow with all departments involved in each transaction. Detailed visibility is provided throughout your shipping logistics.

IntelliChief’s automation removes the barriers  and costs of paper-based distribution documentation:

• Quicker outbound turnaround: Leads to improved delivery time and customer relationships
• Rapid, accurate inbound processing: Enables you to receive all available vendor discounts and avoid any late payment fees
• Reduction of paper’s cost: Your staff’s time with manual data entry, daily on and off-site storage and access retrieval, along with mounting physical storage costs
• Assured accuracy:  In logistics, missing documentation is costly to track down, slowing operations down, but IntelliChief’s automated capture keeps shipping information moving while verifying the accuracy of every transaction
• Real-time information access: IntelliChief’s process workflow routes data interdepartmentally, specific to both staff throughout your organization, with portals provided to trade partners as needed, from desktop and mobile devices

ERP Integration with Your Freight Document Management System for Shipping

No matter what shipping systems you already have in place, IntelliChief can help you use them more effectively. Our freight document management system allows you to instantly retrieve documents right from your ERP screen, without having to open a separate program. Plus, IntelliChief is designed to scale, so you can implement it in other parts of your organization – a must as you focus on global operations.

For more information about our freight document management software, contact IntelliChief today. We can get you set up with a custom demo.