Data entry automation is a smart way to manage your enterprise content. If you’re spending too much time or money on manual data entry, it’s time to let an automated data entry software handle the repetitive work for you. You’ll allocate fewer resources to document processing and administration and eliminate errors as a result.
Save Time and Increase Accuracy with Automated Data Entry Software
McKinsey estimates that one-third of the time spent in the workplace is spent collecting and processing data. The more projects and transactions your company has to manage, the more data you have to deal with.
IntelliChief’s data entry automation software can simplify the entire process. Our capture solutions can collect information from any business document in seconds. Emails, PDFs, faxed order forms, hard-copy invoices, and receipts. Our system can manage any content that you send or receive.
IntelliChief’s AI continuously checks to make sure that your data is valid before importing it into your core business programs. Because you’re not keying in your data by hand, you don’t have to worry about mistakes or incomplete information. And because you’re able to capture data from each document as soon as it arrives, you don’t have to worry about manual delays holding up your business.
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How Does Data Entry Automation Work?
Our automated data entry software uses intelligent capture and AI to find important data on your documents. Our intelligent capture technology can locate data anywhere on a document, which allows for automatic processing of unstructured documents. This is important, as different documents and file types may contain data in different formats.
As intelligent capture scans each page and collects the data, IntelliChief’s AI validates it against information you already have saved. You can set custom confidence intervals, telling our software when you want to have an employee manually review the data. Our program even highlights the data fields that require attention, letting your employees find and resolve issues in seconds.
As your data is indexed, it’s saved to your ERP. From there, that data can be reused to streamline other important business processes, like invoice matching and order fulfillment. With fewer manual touchpoints, each of these processes will become faster and less expensive as well. Learn more about using data entry automation for end-to-end workflow automation.
What Is Data Entry Automation?
Must-Have Data Entry Automation Software Features
For optimal efficiency, you need data entry software that can:
- Recognize multiple forms of data
- Easily integrate with your ERP
- Notify your team when data needs a manual review
- Collect and sync your content in real-time
What Kind of Data Can IntelliChief Collect?
Our document imaging software can capture any type of business data, including:
- Name
- Address
- Phone
- Item
- Date
- Quantity
- Account
- Price
Once collected, IntelliChief can deliver this information anywhere you need it to go. For instance, it can send order numbers and shipping addresses to your order fulfillment program, while sending prices and invoice due dates to your accounts payable system.
You’re not left entering your data time and time again, across each of your disparate systems. If you need to export data to review manually, you can easily create custom spreadsheets for any of the information you have saved in IntelliChief.
Benefits of Using Data Entry Automation Software
Faster Document Processing
Using intelligent capture and machine learning, document processing is easier. IntelliChief’s automated data entry software can extract information from a variety of formats, reducing delays to critical workflows and allowing your team to access important information in real-time.
Increased Accuracy in Business Data
Errors are minimized as the chances of human input are lower, and with an automated data entry software doing the work. Automation follows pre-existing rules and validation checks, ensuring that the information captured is consistent and precise. As a result, organizations can trust their data for reporting, forecasting, and decision-making.
More Resources to Allocate to Other Tasks
Important employees are no longer relegated to repetitive tasks when data entry is automated. The team can focus on creative and strategic tasks, allowing them to be more productive and allowing the organization to make better use of their talent and resources.
Improve Satisfaction and Engagement in Employees
Eliminating tedious data entry tasks contributes to a boost in employee morale and engagement. Team members tend to feel more valued and motivated when they are empowered to engage in work that is more meaningful, creative, or strategic. This results in elevated job satisfaction, greater retention rates, and a more energized workplace culture.
At IntelliChief, our solutions support your commitment to continual growth. You can use our data collection software anywhere you need to manage corporate information, from accounting and finance to customer service and HR. Because you can repurpose one program for many applications, you’re able to get more out of a single investment.
Learn More About IntelliChief’s Data Entry Program
Most importantly, IntelliChief’s data entry automation software is backed by world-class support. We know that accuracy is crucial, which is why we continually test and develop new data recognition technologies. With new modules added on a regular basis, we help you maintain your commitment to continual growth.
For more information about IntelliChief’s automated data entry software, contact us today.