Document Capture Software – Enterprise OCR Solutions for Scanning, Indexing, & Storing Your Data
Document capture software provides an easier – and faster – way to process your company’s paperwork. IntelliChief Capture Enterprise can retrieve any incoming document and save it to a digital archive. And to make document management even easier, it automatically collects information from each page, compares it against known data, and sends it to your ERP. When you’re processing hundreds of documents every month, it’s a reliable way to save both time and money while eliminating the manual keying of documents.
Meet Capture Enterprise: IntelliChief’s Document Capture Software for Corporate Content Management
Capture Enterprise simplifies every step in your document management workflow.
When a document comes in the mail, you can scan it in to the system via a scanner. You can scan each document in individually, or rely on our batch processing technology to easily manage a high volume of paperwork.
Meanwhile, our document imaging software can instantly collect electronic documents as they arrive. When PDFs, JPEGs, and TIFF files arrive via email (or are saved to a specific folder on your network), IntelliChief imports them right away.
Capture Enterprise works with any type of document. It’s often used for invoices and customer purchase orders, but it can also help you manage everything from contracts to receipts.
As each document is received, IntelliChief determines what it is. Then, based on your custom business rules, it decides what to do next. For instance, invoices can be sent to Accounts Payable, while order forms can be sent to fulfillment.
OCR software scans each page, locating the information that you need for your business. It collects account names, purchase order numbers, product names, prices, quantities, and more – regardless of where it’s located on the page. That information is then added to a comprehensive index for each document.
Capture Enterprise can even read barcodes to more quickly index your documents.
As this information is captured, it’s compared to the other data you have saved in your ERP. For instance, an invoice can be compared to the corresponding purchase order, ensuring that you’re only paying for items that you’ve already received – and that you were invoiced at the correct price.
If everything checks out, the document is moved to the next step in your workflow. If there’s something that needs to be validated, it’s sent to an employee for a manual review.
Once your data is captured, it’s automatically entered into your ERP. It can then be used for any business process, or viewed by any user with the corresponding permissions. Instead of waiting for your documents to be manually processed, you can sync and access your data right away – eliminating delays throughout your organization.
This also means that manual data entry is a thing of the past. No more wasted resources, and no more frustrating mistakes.
As documents are captured and converted into electronic files, they’re automatically saved in a digital archive. They’re organized by date and type, and searchable by any of the indexed information. They’re also connected to any corresponding documents, making it easy to find whatever you need at a moment’s notice.
Stored documents can be accessed on any computer or mobile device, at any time.
Build a Custom Document Management System with IntelliChief
With IntelliChief, document scanning, indexing, and storage has never been easier. With a single solution for managing all your enterprise data, you’ll have a much easier system for capturing, archiving, and processing your documents.
To learn more about our document capture software – or any of our other enterprise document management products – contact us today.