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Accounts Payable Automation Visibility Builds Company Growth

Tim Nissen | Accounts Payable Automation Visibility Builds Company Growth.

Growth stories inspire hope in all of us.

This one’s built around an unexpected outcome; as Accounts Payable automation visibility builds company growth. The realities of AP automation’s process cost savings and contracted discount capital achievement are advantageous yet typical outcomes of ERP-ECM integrated automation.

This company’s story is one of growth.

This US-based manufacturing and business services category leader has exhibited consistent annual revenue growth and expanded their personnel base. Their business plan’s commitment to strategically increasing market share through sound investment in employees, facilities and technology, has proved successful.

With manufacturing and distribution facilities in the US and Europe, and regional offices globally, they’ve displayed dizzying new product development depth. Much of that is a result of hiring people with vision. Their 34% personnel base growth during the past five years is, ironically, rooted in automation. While increasing their headcount, they did so smartly by investing in people whose brainpower was needed, while simultaneously adding automation to areas that made sense.

People and automation mutually exclusive? Not to their thinking.

Accessible Accounting

The company’s move from manual to automated document management and workflow began as they commenced ramping-up staffing. From their success story, this probably isn’t a coincidence. After surveying the enterprise content management marketplace, they selected IntelliChief ECM, based on the system’s integration ability with their ERP, coupled with IntelliChief’s depth of knowledge of AP workflows, and began document management automation in their Accounts Payable department. “We noticed an increasing number of companies going paperless, and calculated it would be a wise move for us, commented the company’s Director of Accounting. “It’s proved to be – IntelliChief has saved us considerable resource time and cost over our previous manual processes way of running our business, both in the AP department and in all others throughout the company utilizing the ECM system.”

In AP, 500 transactions are processed daily, typically a 50/50 split of purchase order and non-purchase order activities. “Having the ability to capture and organize all payables documentation through automation simplifies everything,” the Accounting Director highlighted. “It’s a more efficient, cost-saving way to process.”

“Automating our workflow with IntelliChief has provided us the ability to map our goals and targets, with visibility to processing status of daily tasks,” they stated. “This has provided us a phenomenal advantage with reviews and approvals, and with our cash flow management.”

Paper’s lifecycles are now able to come to an end. Once the mandatory storage window has closed, the files are off to recycling, while a digital copy is kept in ERP-IntelliChief archive. “We have paper storage both in-office and off-site in our warehouses,” they mentioned. “Freeing the space is allowing valuable square footage to be utilized more profitably.”

Adding Productivity to Production

Witnessing the benefits of IntelliChief with Accounts Payable, interdepartmental expansion was the company’s next move.

IntelliChief also enabled the Production department to collectively assemble all documentation per project within the system, allowing access and real-time visibility with cross-departmental workflow of every project. It also facilitated an archive of each projects’ details, accessible for future jobs.

Extending Production’s usage, IntelliChief provided Quality Control provision to manage work order documents electronically, enabling on-demand access of all records per project as needed. “The Production and Quality Control groups together have benefitted from tandem use of IntelliChief; it continually helped with project organization and oversight,” commented the Accounting Director. “Maintaining all project records together in a single repository, with automated workflow among those involved with each project, has simplified communications and enhanced delivery times notably.”

The Distribution department was a natural next-step of the company’s IntelliChief usage. Shipping and Receiving documentation is electronically captured at each logistic location, where it is routed through the system to either AP for matching and payment, or Customer Service for collection and archival with related information of each order. With both capacities, “workflow automation facilitates a welcomed reduction of footwork by our staff – all documentation is accounted for and routed where it needs to be,” they added enthusiastically, and somewhat relieved…

Assisted Audits – Accounting and Regulatory Affairs

Within their industry’s highly regulated environment, internal and independent audits occur with regularity. They saw this as an opportunity to reduce time and cost of these activities by establishing an auditing workstation on-site, where auditors have searchable access to any documentation they require via IntelliChief’s archive. This added organization to audits, eliminating the need to physically source documents from a file cabinet or warehouse in some corner of the world. “Single-point access had been an immense help with both Financial and Regulatory Affairs audits; the added convenience and time savings – both with auditors and our staff – is greatly reduced,” relayed the Accounting Director.

In addition to audits, their Regulatory Affairs department has added IntelliChief for a safe, updating repository for all product and procedure information related to their governing Food and Drug Administration regulations.

Supporting Cast

A rarity amongst business software companies is one with reliably helpful Technical Support. IntelliChief has proven to be an exception. “They’re excellent,” the Accounting Director conveyed. “I can count on them for rapid, informed assistance at any time. They’re on it; committed to keeping us up and running consistently.”

How Logistics Uses ECM

Tim Nissen | How Logistics Uses ECM.

Accounting for logistics processes and procedures is complex, and it’s common to still see physical shipping documentation sent by express service to points of receipt, including your Accounts Payable, Accounts Receivable and Customer Service departments – domestically and internationally. The manual handling of these printed documents is admittedly fraught with expense (time and money) and risks.

Having a clear picture of your distribution operations with all involved departments is crucial for your business. Though a challenge to this is managing logistics operations that are driven by paper, restricting the movement of every inbound and outbound shipment. Paper-based processes are slow and create bottlenecks in productivity, making important data contained in physical shipping documents—bills of lading, manifests, delivery receipts—difficult to process and track.

Capabilities have expanded to include automated documentation capture and company-specific processes workflow. This streamlines tasks related to shipping and receiving goods, enhancing the functionality of your existing platforms – ERP, SCM, WMS, Accounting systems and related business applications you use. Distribution is an industry benefiting from enterprise content management (ECM). Discover IntelliChief’s approach here.

How Logistics uses ECM: to automate capture of all formats of shipping documentation in both paper and electronic formats, assembling complete document collections from every source per transaction. Accuracy is validated with vendor and customer information stored in your ERP or SCM, and workflow automated with all departments involved in each transaction. Detailed visibility is provided throughout your distribution channel.

This document management capacity makes information easy to retrieve with automated organization for faster and more efficient content management. You’ll have instant access, with improved colleague and vendor-partner collaboration, and responsiveness to your customers, directly through your ECM-integrated desktop and mobile screens.

Collectively, ECM facilitates a solution to assure accuracy and security throughout distribution, as the foundation for building transactional transparency and trust, while streamlining business processes across your company’s fluid area of operations. Global trade logistics relies on a web of disparate systems across freight forwarders, custom brokers and port authorities, involving ocean, rail and trucking carriers. With ECM, you’re able to digitize the process to collaborate across companies and authorities, reduce the paperwork, streamline cross boarder movements, and limit fraud and errors.

Advantages encompassing how Logistics uses ECM:

  • Quicker outbound turnaround – leading to improved delivery efficiency, and stronger customer (and vendor) relationships
  • Documentation security – nothing is lost with ECM, with the people you need accessing your distribution documentation having it on-demand
  • Assured accuracy – with ECM syncing with your business system’s databases, all documentation is digitally captured with content data indexed and verified, alerting users of any discrepancies. Little or no system data keying is required; it’s simply straight-through processing into automated workflow
  • Lower document distribution costs – automation negates physical document shipping, and all associated costs
  • Faster notifications and approvals – with ECM’s automated workflow, everyone in your supply chain on the need-to-know does so quickly through automated notice, hastening processes and fulfillments
  • Document append abilities – as amendments, updates and approvals need to be added to original documents, they’re able to be, while maintaining the document’s integrity. Users can enter notes either in a pre-set field, or in a digital post-it note placement adjacent to the information being addresses. The document’s original data doesn’t change, though helpful information may be added and tracked by ECM and line of business system users throughout your logistics workflow.

These are particularly useful with Distribution’s transactional interaction among colleagues in Accounts Payable, Orders Processing and Customer Service departments; all areas of shipping document’s origination, destination and notification.

IntelliChief ECM and SCUG Examine JD Edwards AP Automation and Orders Automation

Tim Nissen | IntelliChief ECM and SCUG Examine JD Edwards AP Automation and Orders Automation.

IntelliChief ECM and SCUG examine JD Edwards AP Automation and Orders Automation at the Southern California User Group’s meeting June 14th in City of Industry, CA.

IntelliChief ECM, an Oracle Gold Partner provider of enterprise content management (ECM) for JD Edwards systems, will discuss automating documentation capture and management, validating and updating of JDE-based data, and facilitating company process-specific workflow.

AP automation elements include cost reduction associated with vendor invoice processing and filing by removing time consuming manual data capture and workflow, utilizing analytics reporting to provide invoice approval and exception handling progress visibility. Ultimately, reducing risk of late payment fees while increasing capital received from early payment discounts is achieved.

Automating sales order processing leads to decreased Days Sales Outstanding by reducing manual processing steps. Lowering cost while raising accuracy, automation enhances order process control and visibility interdepartmentally, as they’re routed for review, exception handling and approval. Customer Service experiences are also improved through gained awareness of each project and transaction’s status in real time.

Unable to attend? Contact IntelliChief ECM for JD Edwards AP Automation and Orders Automation information: https://www.intellichief.com/contact-intellichief/.

About SCUG – The User Group bring together JDE users in the Southern California regional area to meet and discuss similar experiences, challenges and best practices related to their EnterpriseOne and World systems. Oracle representatives and Certified Business Partners also participate relaying system usage strategy from a variety of business vantages, enabling users to maximize the value of JDE within their organization.

SCUG, an affiliate of the 55,000+ member Quest International Users Group for Oracle’s JD Edwards, PeopleSoft and Cloud Applications users, leverages education, networking and advocacy in a user-driven environment. SCUG is run by volunteers who utilize these Oracle systems, meeting quarterly in small-group settings promoting peer interaction. Quest supports SCUG and other regional user groups with an online user community, focused content and education, as well as international conferences annually.

Automating Workflow Activates Collaboration

Tim Nissen | Automating Workflow Activates Collaboration

Business process workflow’s most daunting hang-ups have manual processing roots. While the processes themselves may be sound for a specific organization, the myriad of methods connecting people to projects and transactions continues to impede progress.

Moving toward automating workflow, Deloitte relays that for organizations having applied technology to business processes using ERPs and other business applications, some of the same companies still have a patchwork of less-than-optimal applications that do not talk to each other and rarely ease the workload of generating meaningful insights—which translates into increased costs, unnecessarily high-cycle times, inconsistent quality and impaired agility.

One explanation for this is growth—few companies manage business growth systematically. Even organic growth often results in expedient solutions to problems, inadequate attention to scalability of processes and technologies, and ‘siloed’ applications. Inorganic growth presents an even larger problem; bringing two disjointed organizations together and combining multiple sets of operations is difficult to achieve.

A noteworthy solution: Deloitte states that automating workflow typically reduces business process cost by 30% vs. manually-driven steps. While that figure’s largely reflective of staff time savings, automation also provides consistent precision of accuracy – related document collections remain contiguous and accessible throughout process lifecycles.

Further, McKinsey notes benefits beyond labor cost savings, expanding workflow automation’s breadth to regulatory compliance, securing required documentation for reporting and auditing. They found manual data processing most readily automatable, beneficial to 69 percent of US companies, with data collection automation useful for 64 percent of organizations. Applicable to workflow, the data-oriented positions are not just related to entry-level jobs; people whose annual incomes exceed $200,000 spend some 31 percent of their time involved as well. These senior level staffers are on the strategy and approval end of workflows; their time is required with projects and transactions and is mission-critically yet costly. Limiting the physical paperwork of workflow frees them to focus on their primary objectives.

Enterprise content management (ECM) has become the go-to for providing digitized end-to-end workflow. Basil functionality of ECM encompasses automating documentation information capture, organization, lifecycle archival and content amendable workflow, all enabled with mobile capability.

To date, organizations have responded to these challenges with ERP-ECM integrations, including benefits beyond cost reduction:

  • Thorough data capture, updating synchronized databases, monitoring and recording every step, producing valuable data with an audit trail that supports further process improvement and helping with regulatory compliance
  • Improving processing accuracy
  • Decreasing project and transaction cycle times, improving throughput
  • Enhancing flexibility and scalability for process functionality with company growth
  • Improving employee morale; refocusing them on more rewarding and higher value activities.

Key to automating workflow is mobile access. Most executives are on-the-move, requiring team collaboration ability wherever they may be geographically. They require a system providing workflow on the go – allowing them to provide project and transaction counsel and approvals at times decisions are needed.

Automating workflow activates collaboration. The integration of ERPs/business systems and ECM facilitates it.

IntelliChief ECM Named Top Enterprise Content Management Solution

IntelliChief, LLC, a provider of automated document management and workflow enterprise content management (ECM) solutions, announces IntelliChief ECM named Top Enterprise Content Management solution by Silicon Valley-based Insurance CIO Bulletin. With focus on financial operations, the designation reflects the organization’s rapid growth, with progressive product development in the areas of multi-format automated document capture and indexing, company-specific process management configured workflow, operational visibility and analytics. Criteria encompassed integration with all enterprise resource planning (ERP) and business systems, along with mobile workflow capability.

IntelliChief ECM provides a smooth, automated transition from costly manual document management and workflow functions. Its industry-awarded automated capture, validation, database update and real-time analytic visibility enables users to capture documentation in any format, index contents and validate with data in their ERP and line of business applications. It lifecycle-manages all related documentation, facilitates optimized interdepartmental processes workflow automation and cash flow optimization.

Interdepartmental use includes Accounting (both Accounts Payable and Accounts Receivable), Finance, Purchasing, Customer Service, Human Resources-Human Capital Management, IT, Legal, Logistics/Distribution, Operations and other paper and process-intensive departments, supporting time and cost savings throughout organizations.

For IntelliChief ECM information, visit www.intellichief.com.

About IntelliChief, LLC

IntelliChief enterprise content management (ECM) provides enterprise-class business processes document management and workflow automation solutions for Accounts Payable, Orders Processing, HCM and other interdepartmental usage. With decades of expertise in the market and seamless integration with leading enterprise resource planning (ERP) and line of business systems, IntelliChief thoroughly automates companies’ document management, achieving full ROI typically within a year of implementation. Users can create, capture, manage, archive, retrieve and distribute mission-critical documents directly from their familiar ERP screens, automating and streamlining business processes workflow throughout their organization. www.intellichief.com.

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CONTACT:

IntelliChief, LLC

Tim Nissen

Marketing Manager

tnissen@intellichief.com

(813) 971-9500 x335

Automating AP Processing Info Inflow

Tim Nissen | Automating AP Processing Info Inflow.

“Streamline business processes and driving automation in Accounts Payable entry.”

That’s an attractive entree to the end results: a 50% reduction of invoice processing costs, and a 75% Purchase Order-based invoice straight through processing achievement.

The starting point is automating AP processing info inflow. A front-end program for extraction, validation and processing of data from documents that originate in paper and electronic format. Classifying key information for business processes, facilitating entry into your enterprise content management’s archive, workflow and your ERP-line of business systems.

Ultimately, it’s about reducing costs and accelerating document processing efficiencies. Reducing labor-intensive document handling and error-prone manual data entry, streamlining business processes and driving automation in a documentation-driven area: Accounts Payable.

This brief demonstrates how you and your team can add this capability – http://bit.ly/2cLO2aT

IntelliChief ECM at HUG – JDE ECM for AP and Orders Automation Discussion

Tim Nissen | ECM at HUG – JDE ECM for AP and Orders Automation Discussion.

To be featured at Q2’s HUG meeting, May 22nd at The HESS Club: Fiscal Fitness for JDE: Today’s AP and Orders Automation Abilities, a presentation by IntelliChief, an Oracle Gold Partner provider of enterprise content management (ECM) for JD Edwards systems, automating documentation capture and management, validating and updating of your JDE-based data, and facilitating workflow in-line with the way your company works.

The presentation will cover:

Accounts Payable Automation

  • Reduce vendor invoice processing and filing costs
  • Increase automated workflow and streamline processes
  • Increase invoice approval and exception handling processes visibility
  • Reduce late payment fees while increasing early payment discounts.

Sales Order Processing Automation

  • Faster, more accurate order processing
  • Lower order processing cost
  • Increase process control and visibility of order routing
  • Decrease Days Sales Outstanding
  • Improve Customer Service experiences for customers, and for staff managing each account.

Looking forward to seeing you there.

Unable to attend? Contact us for the presentation’s on-demand recording for your viewing convenience: https://www.intellichief.com/contact-intellichief/.

Connecting Your Business Systems Coding-Free

Tim Nissen | Connecting Your Business Systems Coding-Free.

Connecting your ERP and departmental business systems poses a quandary: how to accomplish this, and what tool do you need to bring all your information together?

Here’s a doable option: KMWorld’s Tread-Setting Product, IntelliChief ECM’s Integration Link, connecting your business systems coding-free, through Enterprise Content Management’s automation.

IntelliChief Integration Link enables automated document capture, life cycle management and business processes workflow optimization, integrated with your ERP and business applications for data updating and ongoing integrity. It only takes minutes to create application blueprints in IntelliChief, instantly allowing users to access and index documentation content stored in IntelliChief directly from your familiar ERP screens. Accounts Payable, Accounts Receivable, Customer Service, Human Resources – any of your departments dependent on documentation and inter-organizational workflow – will benefit.

IntelliChief Integration Link enables you and your staff to:

Retrieve Documents – access content from Inquiry screens within your business applications with a single keystroke or mouse click; no custom programming or modifications needed.

Eliminate paper, email/attachment and electronic file overflow forever, and automate your processes workflow throughout your organization, by giving your staff the ability to pull up a single document, or every document associated with a project or transaction, right from the screens they already use.

Index Documents – apply the proper index fields in documents and validate them with known data from your ERP system, whether scanning paper documents or importing electronic files.

During the indexing process, interactive lookups from the ERP or other business systems can be performed to ensure documents are stored correctly, all while eliminating manual keying time and errors.

Functional Convenience

Set up new Integration Link blueprints in minutes. Simply open the Blueprint Designer and the application screen you want to integrate with IntelliChief. Select New Blueprint and Integration Link will ask you to click on the screen in your application. Integration Link will then automatically recognize all the fields on the screen and prompt you to link them to the corresponding fields in your data processing profile (DPP) in IntelliChief. Then simply activate the blueprint and your systems are linked through ECM. No complex programming or costly customizations.

With premises or cloud-based, production or custom systems, Integration Link allows you to access and index documents in IntelliChief universally throughout your organization, locally or remotely through IntelliChief Mobile.

For an Integration Link demonstration of connecting your business systems coding-free, contact IntelliChief at info@intellichief.com.

IntelliChief ECM Named Top IBM AS/400-iSeries Solution

IntelliChief, LLC, a provider of automated document management and workflow enterprise content management (ECM) solutions, announces IntelliChief ECM named Top IBM AS/400-iSeries Solution in the category by CIOReview. The designation reflects the company’s rapid growth and industry award-winning product development of ECM for AS/400-iSeries based enterprise resource planning (ERP) systems. Advancements encompass multi-format automated document capture and indexing, company-specific process management configured workflow, operational visibility and business planning analytics, and integration with any ERP and business system.

Interdepartmental use includes Accounting (both Accounts Payable and Accounts Receivable), Finance, Purchasing, Customer Service, Human Resources-Human Capital Management, IT, Legal, Logistics/Distribution, Operations and other paper and process-intensive departments, supporting time and cost savings throughout organizations.

IntelliChief ECM provides a smooth, automated transition from costly manual document management and workflow functions. Its industry-awarded automated capture, document management, workflow and real-time analytic visibility enables users to capture documentation in any format, index contents and validate with data in their ERP and line of business applications, for lifecycle-managing all related documentation, facilitating optimized interdepartmental processes workflow automation and cash flow optimization.

For IntelliChief ECM information, visit www.intellichief.com.

About IntelliChief, LLC

IntelliChief enterprise content management (ECM) provides enterprise-class business processes document management and workflow automation solutions for Accounts Payable, Orders Processing, HCM and other interdepartmental usage. With decades of expertise in the market and seamless integration with leading enterprise resource planning (ERP) and line of business systems, IntelliChief thoroughly automates companies’ document management, achieving full ROI typically within a year of implementation. Users can create, capture, manage, archive, retrieve and distribute mission-critical documents directly from their familiar ERP screens, automating and streamlining business processes workflow throughout their organization. www.intellichief.com.

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CONTACT:

IntelliChief, LLC

Tim Nissen

Marketing Manager

tnissen@intellichief.com

(813) 971-9500 x335

JD Edwards: Automating Accounts Payable

Tim Nissen | JD Edwards: Automating Accounts Payable.

A prominent movement within the JD Edwards community – automating AP processing. This live web presentation following Oracle Quest COLLABORATE 18 overviews how-to’s utilizing enterprise content management (ECM) to increase visibility and control, reduce costs to process invoices and decrease invoice cycle times, with seamless JDE integration.

The discussion of accomplishments:

  • Reduce costs associated with processing and filing vendor invoices by an average of 75%
  • Increase automation and streamline processes via workflow to reduce cycle time by an average of 80%
  • Increase visibility into the AP processes through custom criteria-built reports and dashboards
  • Reduce the risk of late payment fees, while increasing the amount of early payment discounts
  • Extend paperless process management ECM beyond AP; to Accounts Receivable, Customer Service, Purchasing, Human Resources.

Seats are limited for this one; register yours today.

Date: Thursday, May 10, 2018

Time: 2:00 – 2:30pm EST

Register:  https://attendee.gotowebinar.com/register/8790744288324364035

 

Unable to attend? Contact IntelliChief for an on-demand viewing link: https://www.intellichief.com/contact-intellichief/.