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JDE IntelliChief ECM AP and Orders Automation HUG Discussion

Being featured at the JD Edwards Houston Users Group (HUG) meeting, August 28th at The HESS Club, Houston. Fiscal Fitness for JDE: Today’s AP and Orders Automation Abilities, will be presented and peer-discussed by IntelliChief ECM, an Oracle Gold Partner provider of enterprise content management for JD Edwards systems.

The integrating ECM system enables automating documentation capture and management, validating and updating JDE-based data, and facilitating workflow befitting a company’s specific processes and culture. As a true enterprise system, IntelliChief is deployable throughout an organization’s local and global footprint.

JDE IntelliChief ECM AP and Orders Automation HUG discussion will cover:

Accounts Payable Automation

  • Reduce vendor invoice processing and filing costs
  • Increase automated workflow and streamline processes
  • Increase invoice approval and exception handling processes visibility
  • Reduce late payment fees while increasing early payment discounts.

Sales Order Processing Automation

  • Faster, more accurate order processing
  • Lower order processing cost
  • Increase process control and visibility of order routing
  • Decrease Days Sales Outstanding
  • Improve Customer Service experiences for customers, and for staff managing each account.

Unable to attend? Contact us for the presentation’s on-demand recording. Or, learn more about IntelliChief’s JD Edwards solutions here.

 

AP Automation for JD Edwards – Let Robots Do the Work!

Robotics have been transforming the way that companies do business. Innovators are using Artificial Intelligence (AI) and Robotic Process Automation (RPA) to streamline their core processes – from the factory floor to the back office.

When it comes to creating a robotics strategy for your accounting department, IntelliChief can help. On Thursday, September 6, 2018, we’ll show you:

You can reserve your seat here, or contact us for more information.

IntelliChief Presenting at JD Edwards INFOCUS 18

IntelliChief, an Oracle Gold Partner, will be presenting at JD Edwards INFOCUS 18.

Leverage more than a decade of experience in enterprise content management (ECM) and workflow automation, expert speakers will be sharing the “wants” and “needs” of an Accounts Payable automation project.

With so many solutions on the market, it can be difficult to decide which features are truly necessary. Companies that plan to automate their AP process in JD Edwards have to consider options such as:

If you’re considering AP automation, this must-attend presentation can help you streamline your list of must-have features.

About InFocus 18

INFOCUS 18 facilitates an international technology and applications forum for the JD Edwards community. Made possible by the Quest Oracle Community, the event brings together users of JD Edwards EnterpriseOne and JD Edwards World applications, allowing peers to share their knowledge and learn from industry experts.

The conference will be held from August 20-22, 2018 at the Sheraton Denver Downtown.

IntelliChief ECM will present JD Edwards: Automating Accounts Payable, Tuesday, August 21st 11:15-12:15 in Plaza Court 4. An overview’s located here.

For more information, contact IntelliChief .

Workflow Automation Reducing Business Process Costs

When done manually, business process costs are considerable.

While companies realize these costs exists, it takes focus to discover the actual amounts among employee hours involved.

But once they do see the dollar amounts, workflow automation starts looking much more appealing.

Business Costs in Accounts Payable

Accounts Payable is an area with telling industry averages.

Manual, paper-based AP departments need 14.6 days to process a supplier’s invoice, at a cost of $16.91 each. However, AP automation brings the processing time down to 2.9 days and the cost to $3.47.

A 30 Percent Reduction in Organization-Wide Business Process Costs

AP is a great example – but it’s far from the only one. Nearly any manual process can be made less expensive through automation.

Deloitte even estimates that workflow automation can reduce general business process costs by 30 percent. This takes into account staff/time savings, as well as accuracy improvements.

Underlying contributors?

  • Documents are kept organized, accessible, and trackable throughout process lifecycles.
  • Routing is automated, so processes endure fewer “stop and go” delays.

When Should a Company Transition to Automated Business Process?

PricewaterhouseCoopers notes that workflow automation makes the most sense in companies that perform repetitive processes with high frequency. Thanks to economies of scale, automating each consecutive process becomes faster and cheaper with time.

This particularly resonates with large organizations, where – after a few department-specific implementations – a it becomes economically feasible to optimize multiple processes company-wide. This puts the “enterprise” in ECM – expanding the solution throughout the entire business & increasing ROI.

Considerations for Automated Workflows

One major thing to keep in mind: when you invest in an automation solution – especially if you’re planning to use it across your entire enterprise – it’ll need to integrate with all of your legacy IT systems. It’s ideal to automate processes while keeping existing front- and back-office systems in place – overcoming the need for a complex infrastructure transformation. But not all solutions are designed to do so.

To that end, things to consider when choosing a workflow management software solution include:

  1. Ensure that your selected ECM vendor’ has system functionalities and business use expertise that meet your company-wide requirements
  2. Consider processing capabilities for high volumes of data, across multiple departments
  3. Verify that your own business case is solid; work with the ECM provider’s staff consultants to project the ROI of your automation project ahead of time
  4. Engage your vendor to assist with Change Management; they should be able to establish & implement a plan to help your staff function productively in their new environment.

When you choose the right solution, ECM can show quick results. For most projects, implementation is done in small steps – converting one process at a time into an automated workflow. It’s important to customize business rules for each department’s functional need – and this can take time – but when done correctly, it can absolutely help companies cut costs, become more competitive, and optimize their most commonly performed processes.

If you’re ready to reach a superior level of operational excellence in terms of processing speed, costs and adaptability, contact IntelliChief. We have extensive experience automating workflows across AP, finance, order processing, HR, and other departments, using enterprise content management software to link and streamline disparate processes. We’d be happy to do the same for you.

Accounts Payable Automation and Content Management for JD Edwards

For organizations that want – or need – to automate their Accounts Payable process, there are many options to consider.

For JD Edwards customers, there’s a common goal of finding an automation solution that can integrate seamlessly with JDE EnterpriseOne or World.

But even still, what type of integrated solution will be best for your AP department? And is that solution the best strategic fit for your organization as a whole?

Join IntelliChief for a webinar exclusive to JD Edwards customers on the available choices for automating your AP processes. We’ll explain why an Enterprise Content Management (ECM) solution could be the most strategic fit, providing the most to gain.

We will not only cover the core concepts of OCR and data capture, workflow, analytics and mobile, but we will weigh the benefits of ECM for JD Edwards customers as a whole.

Grab your seat today for Accounts Payable Automation and Content Management for JD Edwards:

Date: Wednesday, August 8, 2018

Time: 2:00 – 2:30pm

If you can’t make it, contact us for an on-demand viewing.

Capturing Accounts Payable Data, Eliminating ERP Keying

On average, companies that use enterprise content management software in their AP department report a 50 percent reduction in invoice processing costs. Even better? Many achieve straight-through processing rates of 75 percent or more, when dealing with purchase order-based invoices.

This all comes down to one thing: time-consuming manual processes becoming much more efficient with automation.

One such process? Data keying.

Capturing Accounts Payable Data

Getting Invoices Into your ERP

When you get an invoice, it has to make its way to your ERP. That could mean taking time out of an invoice processor’s day, just to type in every individual line or information. Or, it could mean feeding the invoice into your ECM solution, and letting technology do the rest.

IntelliChief’s Capture Enterprise makes the latter scenario possible. It actively collects all paper-based and electronic file documentation, then syncs it with your ERP. Designed specifically for organizations that are looking to automate their Accounts Payable process, it’s able to all but eliminate manual invoice matching, voucher creation and ERP data keying.

Here’s how it works.

Invoices received as paper documents, email attachments or other files are scanned or imported directly into Capture Enterprise. Information is extracted from the header, body and footer of each document. This information is then verified (the AI/machine learning capability) and validated, leveraging database look ups, defined business rules, calculations and defined confidence thresholds. The vendor information associated with each invoice is automatically identified, along with other critical information from line items and unstructured fields.

It even works on multiple-page invoices.

Eliminating Keying From Other AP Workflows

As a highly sophisticated AP automation solution, Capture Enterprise has built-in invoice validation features, allowing it to even two- and three-way match documents without user input.

Invoices that fail validations, fall below confidence thresholds, or fail the invoice match process can be reviewed and resolved immediately. Or, they can be routed through IntelliChief Workflow for exception handling. Non-PO based invoices can be routed for GL coding and approval.

After all invoice types have been fully matched, approved, coded or resolved, the data extracted and validated via Capture Enterprise for AP invoices will be delivered for ERP voucher creation.

This can substantially reduce invoice cycle times. Organizations that rely on it are better positioned to take advantage of early pay vendor discounts, or even negotiate more favorable terms with their suppliers.

Ready to achieve these benefits for yourself? Contact IntelliChief to get started.

Automating Accounts Payable with Oracle E-Business Suite

Automating Accounts Payable in Oracle E-Business Suite can help you reduce your invoice processing costs by 75 percent. Thanks to streamlined workflow processes, you can even reduce your AP cycle time by 80 percent.

Sound too good to be true? It’s not. See the details for yourself:

This on-demand presentation gives you a comprehensive look at automated AP processing withing Oracle EBS. Originally presented at COLLABORATE 18, this discussion shows how you can use enterprise content management in your AP department to increase visibility and control, cut costs, and work more efficiently.

Learn more about Oracle content management here.

To talk with an expert about automating Accounts Payable with Oracle E-Business Suite, contact IntelliChief today.

AP Automation Cost Savings

Accounts Payable Automation Visibility Builds Company Growth

When you think about corporate growth, you may not think about accounts payable playing a role. But the reality? AP can have more of an impact than you realize.

The larger a company becomes, the more products it needs to create. And the more products it needs to create, the more supplies it needs to purchase.

As more and more transactions occur, Accounts Payable needs to grow in order to keep up the pace.

A larger AP department does come at a higher cost – but there’s another option: streamlining operations with Accounts Payable automation.

Here’s what one company did when faced with that exact issue:

They Moved From Manual Processes to Accounts Payable Automation

As they ramped up their staff (to the tune of 34 percent personnel base growth within five years), they also moved from manual to automated document management and accounting workflows. This reduced the cost (and time commitment) of their AP burden – which rang in at around 500 transactions processed per day.

Because they had to manage manufacturing and distribution facilities in both the US and Europe (as well as regional offices across the globe), they needed a solution that could give everyone access to all of their financial records. That’s where IntelliChief came in to help.

They Selected Software that Integrated With Their ERP

After surveying the enterprise content management marketplace, the company selected IntelliChief for ECM. The main reason? Our software integrated directly with their ERP.

Another reason? Our team has extensive experience automating AP workflows – and we were able to improve their Accounts Payable department right away.

Here’s what their Director of Accounting had to say:

“IntelliChief has saved us considerable resource time and cost over our previous manual processes way of running our business, both in the AP department and in all others throughout the company utilizing the ECM system.”

The takeaway? They were able to continue their trend of consistent annual revenue growth & personnel expansion while meeting their business plan’s commitment to strategically increase their market share. By making sound investments in employees, facilities, and technologies, they were able to achieve meaningful success.

“Automating our workflow with IntelliChief has provided us the ability to map our goals and targets, with visibility to processing status of daily tasks,” they stated. “This has provided us a phenomenal advantage with reviews and approvals, and with our cash flow management.”

They Stopped Worrying About the Physical Challenges of Paper Records

Once the mandatory storage window has closed, the files are off to recycling. Meanwhile, a digital copy is kept in IntelliChief’s archive.

We have paper storage both in-office and off-site in our warehouses,” they mentioned. “Freeing the space is allowing valuable square footage to be utilized more profitably.”

There was also the matter of audits. Working within a highly regulated industry, the company had to plan for regular audits – both internal and external.

They saw this as an opportunity to reduce the time and cost of these activities by establishing an auditing workstation on-site, where auditors have searchable access to any documentation they require via IntelliChief’s archive. This added organization to audits, eliminating the need to physically source documents from a file cabinet or warehouse in some corner of the world.

“Single-point access had been an immense help with both Financial and Regulatory Affairs audits; the added convenience and time savings – both with auditors and our staff – is greatly reduced”.

In addition to audits, their Regulatory Affairs department added IntelliChief for a safe, updating repository for all product and procedure information related to their governing Food and Drug Administration regulations.

They Automated Production, Quality Assurance, and Distribution As Well

Witnessing the benefits of IntelliChief with Accounts Payable, interdepartmental expansion was the company’s next move.

Next up: continued automation in Production, where IntelliChief helped employees collectively assemble all project documentation in a single system. This allowed real-time visibility and cross-departmental workflows. It also made it easy to review each project’s details, if the information is ever helpful for future jobs.

This expansion also gave Quality Control a better way to manage work order documents electronically. They too had on-demand access for all project records.

The Production and Quality Control groups together have benefitted from tandem use of IntelliChief; it continually helped with project organization and oversight,” commented the Accounting Director. “Maintaining all project records together in a single repository, with automated workflow among those involved with each project, has simplified communications and enhanced delivery times notably.”

And in Distribution? The company started capturing shipping & receiving documentation at each logistics point. From there, that same documentation is automatically routed to AP for matching and payment, or Customer Service for collection and archival.

The Production and Quality Control groups together have benefitted from tandem use of IntelliChief; it continually helped with project organization and oversight,” commented the Accounting Director. “Maintaining all project records together in a single repository, with automated workflow among those involved with each project, has simplified communications and enhanced delivery times notably.”

See how you can do the same.

 

National Accounts Payable Appreciation Day

IntelliChief ECM announces the creation and sponsorship of National Accounts Payable Appreciation Day, celebrated the third Tuesday of June (June 19, 2018), to acknowledge the contributions Accounts Payable (AP) professionals make toward their company’s growth by optimizing cash flow, and their utilization of enterprise content management (ECM)-driven AP automation to achieve it.

HISTORY

IntelliChief ECM will set aside this day every year to celebrate AP’s dedication, drive and accomplishments as financial operations professionals. National Accounts Payable Appreciation Day highlights their impact on cash flow management; their utilization of ECM-powered AP automation enabling internal cost reduction and vendor discount capital achievement.

AP professionals provide peer-driven guidance, assisting one other with strategy to decrease their invoice processing time and cost, increase visibility to payables progress and corresponding cash flow, while bolstering early pay discounts received from agreements with vendors, all through ECM utilization. Transactional documentation is digitally captured and archived in a secure centralized repository. Key data is indexed and integrated into the user’s core ERP/financial applications, verifying each purchase with contracted terms. Completing the cycle, it enables automated workflow for review, notations and payment approvals, achieving their organization’s cash flow-favorable payables schedule.

HOW TO OBSERVE

Use #NationalAccountsPayableAppreciationDay to post on social media.

For a look at how an AP peer is utilizing ECM throughout their organization, see http://bit.ly/24X1XkO

Accounts Payable Automation: Leverage the Poser of Technology to Streamline your AP workflows