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Doing JDE AP Automation the Integrated Way

Tim Nissen | Doing JDE AP Automation the Integrated Way.

Here’s how doing JDE AP Automation the integrated way works, processing of 2-way matching (Invoice to PO) and 3-way matching (Invoice to PO to Receiver) with JD Edwards EnterpriseOne and World.

Utilizing Oracle Gold Partner and Quest Oracle Community Sponsor IntelliChief ECM’s system, processing occurs in both initial document capture and in workflow, providing real time integrated JD Edwards database validations with automation’s speed and accuracy.

In-tandem with IntelliChief, information from JD Edwards is utilized to perform matching. IntelliChief keeps track of the PO quantity open and the Receiving quantity available by saving needed information when an Invoice line item is matched to a PO/Receiver. This can be set to identify by PO Number, Item Number/ID, Unit Price, Line Total, PO Quantity Ordered, Receiving Quantity, or two Miscellaneous fields of the user’s choice.

IntelliChief includes multiple Match Methods, where receiving quantity qualifies exact match, based on first in, first used, or a combination of both. It includes options for a Variance percent, amount and type for the Invoice to PO fields (Unit Price, Line Total, Quantity).

Matching features of Unit of Measure and Price normalization capability simplifies processing of standardized orders (Ordering Quantity vs. Invoiced Quantity). Part Number cross-referencing increases accuracy when obsolete numbers are referenced in the Invoice. Both increase touchless processing.

With IntelliChief, this touchless, straight-through processing significantly reduces information keying into JD Edwards, saving time and cost, enabling visibility to receive early payment discounts, while avoiding late payment fees.

This presentation illustrates doing JDE AP Automation the integrated way: //bit.ly/2XK0RI8.

IntelliChief ECM Advancing AP Automation, Sales Order Automation at Oracle Quest COLLABORATE 19

IntelliChief, an Oracle Gold Partner provider of automated document management and workflow enterprise content management (ECM) solutions, announces IntelliChief ECM advancing AP Automation, Sales Order Automation at Oracle Quest COLLABORATE 19 (#Collaborate19). The event held April 7-11, 2019 in San Antonio, TX, will comprise an international congregation of JD Edwards, PeopleSoft and E-Business Suite users, discovering the latest system advances and middleware offerings in a peer-driven environment.

IntelliChief ECM will present Oracle Advancing AP and Order Automation Abilities Wednesday April 10th, 2:00 pm – 3:00 pm in Grand Hyatt Bonham E. The presentation will cover AP Automation processing and invoice filing cost reduction, optimizing workflow and increasing visibility throughout the cycle, and reducing late payment fees while increasing early payment discounts. For Automating Sales Order Processing, how to lower cost through faster, accurate order processing, increasing visibility of reviews and approvals, decreasing Days Sales Outstanding, while improving Customer Service customer and staff experiences.

Demonstrations and discussions will be held daily in the Exhibit Section, IntelliChief Booth 237.

These unable to attend may contact IntelliChief for information.

IntelliChief ECM provides a smooth, robotic process automation (RPA) transition from costly manual document management and workflow functions. Its industry-awarded AI-powered document capture enables users imaging capability of any paper or electronic format, indexing contents and validating with data in their ERP and line of business applications. It optimizes interdepartmental process workflow, with real-time analytic visibility through desktop and mobile access.

IntelliChief’s enterprise usage spans Accounts Payable, Order Processing, Finance, Purchasing, Sales, Customer Service, Human Resources-HCM, IT, Legal and Logistics/Distribution.

Global Interconnectivity Workflow Automation

Tim Nissen | Global Interconnectivity Workflow Automation.

According to the Manufacturers Alliance for Productivity and Innovation (MAPI), the most important trend is manifesting global virtual workforces. The goal for companies: global interconnectivity workflow automation.

MAPI’s hit on a need spanning all business category – company staff utilizing available, affordable technology to continue their ability to unite each of their locations (and remote workers), increasing efficiencies towards achievement of a one-company environment.

Back-office workflow automation is an impactful capability to impact the global interconnectivity design. Its universal appeal is applicable to all organizations’ efforts to increase speed and lower cost, particularly in the functions of Accounts Payable and Order Processing.

Deloitte states workflow automation reducing business process costs by 30%. This accounts for interdepartmental staff time savings and accuracy improvements, with each transaction’s documentation being captured and organized, accessible and trackable throughout process lifecycles.

Workflow automation is powered by enterprise content management (ECM), software that enables lifecycle management of project and transaction documentation. It encompasses capturing paper and electronic documents in all forms and from all sources, identifying necessary information to populate integrated ERP and business system fields. It reduces or eliminates manual keying of data into systems, providing straight through processing, while validating accuracy among system databases. Once documentation is captured and organized, company process-specific workflow provides desktop and mobile accessibility for collaborative input and expedited approvals.

Ultimate ECM automation’s success is predicated with ability to integrate with any ERP/business system utilized within a company. This enables any department’s documentation capture, with each specific process mapped, creating an enterprise-encompassing environment of workflow automation without cumbersome infrastructure transformation. One ECM system for an entire organization’s needs, converting process based on business rules defined per department’s function.

ECM is best suited for organizations having geographically uniform processes and needing to reduce related cost to be more competitive and achieve a superior level of operational excellence. It accomplishes the global interconnectivity workflow automation objective, while creating economies of scale through higher ROI per expanded department and function.

Accounts Payable Automation Infor Solution Partner Use Case

Tim Nissen | Accounts Payable Automation Infor Solution Partner Use Case.

 

Here’s a progressively diversified and impactful organization: a US-headquartered company with operations spanning North America and Europe, serving industrial growth markets that require advanced technology and high reliability. Their expansive client roster includes entities in aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and production, medical imaging and pharmaceutical research.

Here’s their Accounts Payable Automation Infor Solution Partner use case.

 

Making the Automation Choice

A reality of many companies became a burden to this organization as well: their processes were largely paper-based. They realized this as an opportunity to automate much of their back-office activities, enabling staff to focus on company advancements rather than time-consuming and costly manual operations.

After a year of multiple enterprise content management (ECM) vendor reviews and system vetting, IntelliChief was selected based on:

  • Enterprise expansion capability throughout their organization
  • Native Infor integration, and
  • Being an established Infor Solution Partner.

“We were impressed with the way the IntelliChief system uses meta data so well; all documentation is instantly available as needed, conveniently organized by transaction,” stated the company’s Controller.

 

AP Automation: 2-Way, 3-Way (4-Way?) Matching

Their initial installation was with their Accounts Payable operations, spread globally and consolidated at their California headquarters. Being a particularly paper-intensive operation, reducing cost was the driving factor.

The company had a distinct motivator for automation – a cumbersome 4-way matching process consisting of Invoice to PO to Receiver to Quality Inspection Sheet. This forth component was a deciding factor in their ECM choice. “IntelliChief demonstrated the flexible capability to achieve our specific 4-way match, something other systems could not,” commented the Controller.

With the company having significant repeat vendor orders, this was an opportunity for IntelliChief to remove considerable time and cost from AP. They experienced a high straight-through processing rate; the majority being completely automated from document capture to workflow, a touchless environment where no ERP keying or other human interaction was needed. When exceptions occurred, IntelliChief’s rules-based business process automation workflow, mapped to their specific practices, enabled quick reviews and approvals.

Previously, the company’s processing staff consisted of 3 full-time and one contract employee. With the IntelliChief system, that number had been reduced by half, freeing the others to concentrate on strategic operations.

Vendor fees were also reallocated. “An additional automation benefit was the elimination of both outsourced digital imaging and physical storage services, creating considerable cost savings ongoing,” their Controller relayed.

An unexpected advantage manifested in the independent audit function. “Being a multinational, multi-industry company, audits are frequent and time-consuming,” the Controller stated. “With IntelliChief, we’re able to provide access to all documentation auditors need digitally, allowing their teams to work remotely from anywhere in the world. They appreciate that flexibility.”

 

Expandable Automation

With enterprise expansion capability a key objective, Order Processing is the company’s next automation step. This will allow them to link each order’s documentation together from initial receipt to fulfillment, with each department involved having all needed details available to them, enabling collaboration through automated workflow. Customer Service’s benefit will be awareness of each order’s status in real-time.

Another planned endeavor is with the Purchasing department, setting-up a Vendor Portal to further automate transactions. This decision’s motivators were to provide an additional convenience for vendors, while saving them time and cost by reducing phone and email correspondence by consolidating communications (and archivable records) into IntelliChief.

“Being able to store all documentation in a single system is a true IntelliChief advantage, realized throughout our organization,” commented the Controller. “Having a centralized workflow and archival hub simplifies operations and information security.”

IntelliChief makes expanding its usage throughout their organization advantageous, and a simple task with the system’s native integrations coupled with Integration Link, the company’s code-free program connecting with any ERP or line-of-business system.

 

IntelliChief Implementation and Support – The Difference

Scarcely a reality in the software industry – system implementation and support that’s proactive, resourceful, and a pleasure to work with. That’s been the company’s experience with IntelliChief’s teams; a strong partnership formed quickly between them and IntelliChief’s staff. “IntelliChief’s Implementation team expertly configured the system to our specific processes mapping, and their Support staff has always been responsive and helpful. They make a difference – a real plus for us,” commented the Controller.

JD Edwards AP Automation Project Justification Calculator

Tim Nissen | JD Edwards AP Automation Project Justification Calculator.

How do you know if AP automation makes fiscal sense for you? Thankfully, now you can calculate the financial impact presently and in your projected future, to determine if the savings add-up to a compelling ROI in-tandem with your JD Edwards system.

This web presentation features real world examples of calculations (you’ll see how companies have even transformed AP into a revenue generator). Its main focus is specifically on how to determine your company’s fiscal impact. It provides in-depth considerations and justification for AP automation integrated with JD Edwards.  This presentation uses tools created from many years of working with IntelliChief ECM users to indicate ROI for AP automation projects.

What information to gather and calculate, to determine hard-dollar and efficiency savings of automating Accounts Payable? Hint: there’s more to it than at first glance… Good news: you’ll know for sure if AP automation is right for you.

If you’re considering automating your Accounts Payable processes, it helps to justify the project knowing the complete, enterprise-wide fiscal impact to your organization. This makes for a strong business case.

Register today for the presentation of JD Edwards AP Automation Project Justification Calculator.

Date: Wednesday, March 20, 2019

Time: 2:00 pm – 3:00 pm EST

Register Today:  //attendee.gotowebinar.com/register/8274917211215373570

 

Unable to attend? Contact us for a post-event recording.

 

Related Accounts Payable Automation: How Software & Technology Can Streamline Your AP Workflows

JD Edwards Advancing AP and Order Automation Abilities at SCUG

Tim Nissen | JD Edwards Advancing AP and Order Automation Abilities at SCUG.

Come see IntelliChief ECM at the JD Edwards Southern California User Group (SCUG) meeting March 27th at Knott’s Berry Farm Hotel in Buena Park, CA (stay for the rollercoaster rides)!

Meet the team from the Oracle Gold Partner provider of enterprise content management for EnterpriseOne and World systems. Discuss ECM-JD Edwards system integration automating AP and Order processing, including documentation capture and management, validating and updating of JDE-based data, and facilitating workflow matching your specific company processes.

IntelliChief will present JD Edwards Advancing AP and Order Automation Abilities at SCUG, covering AP Automation processing and invoice filing cost reduction, optimizing workflow and increasing visibility throughout the cycle. Ultimately, reducing the risk of late payment fees while increasing the amount of early payment discounts.

For Automating Sales Order Processing, highlighting the how-to’s of lowering cost through faster, accurate order processing, increasing visibility of reviews and approvals, decreasing Days Sales Outstanding while improving Customer Service customer and staff experiences.

IntelliChief provides a smooth, robotic process automation (RPA) transition from costly manual document management and workflow functions. Its industry-awarded AI-powered document capture enables users imaging capability of any paper or electronic format, indexing contents and validating with data in their ERP and line of business applications. It optimizes interdepartmental process workflow, with real-time analytic visibility through desktop and mobile access.

Unable to attend? Contact IntelliChief for a recording of the presentation.

 

Related: Events

Oracle Advancing AP and Order Automation Abilities at Southeastern RUG

IntelliChief, an Oracle Gold Partner provider of automated document management and workflow enterprise content management (ECM) solutions, announces IntelliChief ECM will present Oracle Advancing AP and Order Automation Abilities at the Oracle Southeastern Regional Users Group meeting March 14th at MATRIX Resources in Atlanta.

The presentation for JD Edwards and PeopleSoft users will cover AP Automation processing and invoice filing cost reduction, optimizing workflow and increasing visibility throughout the cycle, and reducing late payment fees while increasing early payment discounts. For Automating Sales Order Processing, how to lower cost through faster, accurate order processing, increasing visibility of reviews and approvals, decreasing Days Sales Outstanding, while improving Customer Service customer and staff experiences.

Onsite discussions will be central to system integration to facilitate automating AP and Order processing, including documentation capture and management, validating and updating of Oracle-based data, and facilitating workflow matching specific company processes.

These unable to attend may contact IntelliChief for information.

IntelliChief ECM provides a smooth, robotic process automation (RPA) transition from costly manual document management and workflow functions. Its industry-awarded AI-powered document capture enables users imaging capability of any paper or electronic format, indexing contents and validating with data in their ERP and line of business applications. It optimizes interdepartmental process workflow, with real-time analytic visibility through desktop and mobile access.

IntelliChief’s enterprise usage spans Accounts Payable, Order Processing, Finance, Purchasing, Sales, Customer Service, Human Resources-HCM, IT, Legal and Logistics/Distribution.

See IntelliChief at JD Edwards HUG March 26th

Tim Nissen | See IntelliChief at JD Edwards HUG March 26th

Head to Houston’s Hess Club and see IntelliChief at JD Edwards HUG March 26th and meet the folks from the Oracle Gold Partner provider of enterprise content management (ECM) for EnterpriseOne and World systems.

Advancing AP and Order Automation Abilities for JD Edwards will be presented, covering automating documentation capture and management, validating and updating of your JDE-based data, and facilitating workflow in-line with the way your company works.

This enterprise presentation covers –

AP Automation:
•             Reducing costs associated with processing and filing vendor invoices
•             Increasing automation to streamline processes in workflow
•             Dashboards and reports increasing invoice processing visibility
•             Reducing the risk of late payment fees while increasing the amount of early payment discounts.

Automating Sales Order Processing:
•             Faster, more accurate order processing, lowering costs throughout each step
•             Increasing process control and visibility of order routing for reviews and approvals
•             Decreasing Days Sales Outstanding
•             Improving Customer Service experiences (for both customers and staff managing each account).

IntelliChief welcomes the opportunity to discuss JD Edwards system integration spanning AP and Order Automation, as well as other expansion of ECM into areas including Sales, Customer Service, Purchasing, HR-HCM and other paper and process-intensive environments.

Unable to attend? Contact IntelliChief for a recording of the presentation.

 

Related: Events

Accounts Payable Straight Through Processing Cost Savings

Tim Nissen | Accounts Payable Straight Through Processing Cost Savings.

The IntelliChief Capture Enterprise for AP Invoices solution is a realized departmental application highlight: Accounts Payable straight through processing cost savings. It’s architected for organizations looking to thoroughly automate their AP processes, with the goals of eliminating manual functions of ERP data keying, invoice matching and voucher creation.

Invoices received as paper documents, email attachments or other means are scanned or imported in to Capture Enterprise. Information from the header, body, and footer of the invoices is extracted. This information is then verified and validated with ERP-stored data, leveraging database lookups, defined business rules, calculations and confidence thresholds. The vendor associated with each invoice is automatically identified, and other critical pieces of information including line items on single and multiple-page invoices are processed.

The solution offers Accounts Payable validations, such as mathematical calculations and automated two-way and three-way matching. Invoices that fail validations, fall below confidence thresholds or fail the invoice match process can be reviewed and resolved immediately, or routed through IntelliChief Workflow for exception handling. Non-PO based invoices can be routed for GL coding and approval. After all invoice types have been fully matched, approved, coded or otherwise resolved, the data extracted and validated via Capture Enterprise will be delivered for voucher creation within ERP/financial application without manual data entry.

New invoice layouts are set up in minutes by AP professionals as they process invoices, without reliance on IT staff, thus resulting in reduced invoice processing costs and cycle time. Capture Enterprise users have reported more than a 50 percent reduction in invoice processing costs and over 75 percent straight through processing on Purchase Order based invoices. By drastically reducing invoice cycle times, organizations are well positioned to take advantage early pay vendor discounts, or even negotiate more favorable terms with their suppliers.

See how – view this 3-page portrait of practical document management automation success: //bit.ly/2cLO2aT

 

Related: IntelliChief Capture Enterprise – OCR Software for Converting Images to Text, Automatically Processing Documents & Eliminating Manual Data Entry

IntelliChief ECM 4.2 Expands AP Automation Invoice Matching Capabilities

IntelliChief, a provider of automated document management and workflow enterprise content management (ECM) solutions, announces IntelliChief ECM 4.2 expands AP automation invoice matching capabilities, from both document capture and workflow phases.

IntelliChief provides Accounts Payable professionals an easy-to-use updated interface, while expanding automated capabilities supporting 2-way matching (Invoice to PO) and 3-way matching (Invoice to PO to Receiver). This processing occurs in both initial document capture (IntelliChief’s front-end Capture Enterprise) and in workflow, providing expansive safeguards and validations accompanying automation’s speed and accuracy.

In-tandem with IntelliChief, information from the user’s ERP is utilized to perform matching. IntelliChief keeps track of the PO quantity open and the Receiving quantity available by saving needed information when an Invoice line item is matched to a PO/Receiver. This can be set to identify by PO Number, Item Number/ID, Unit Price, Line Total, PO Quantity Ordered, Receiving Quantity, or two Miscellaneous fields of the user’s choice.

This setup includes multiple Match Methods, where receiving quantity qualifies exact match, based on first in, first used, or a combination of both. It includes options for a Variance percent, amount and type for the Invoice to PO fields (Unit Price, Line Total, Quantity).

Notably, new matching features of Unit of Measure conversion capability simplify processing of standardized orders, and Part Number cross-referencing increases accuracy when obsolete numbers are referenced in the Invoice. Both enhance straight-through processing volume.

Manual matching capabilities are also enabled from both Capture Enterprise’s Verify window and subsequently from IntelliChief’s system Workbench. Manual matching provides users with more PO and Receiver information and options. Users can select one or more Receivers to match to an invoice line item. As a failsafe, if the IntelliChief automatic matching determines the manual matching is possibly incorrect, a warning message is displayed prompting the user to confirm the match. The Manual Matching window also includes the ability for the user to complete GL coding.

IntelliChief ECM provides a smooth, robotic process automation (RPA) transition from costly manual document management and workflow functions. Its industry-awarded AI-powered document capture enables users imaging capability of any paper or electronic format, indexing contents and validating with data in their ERP and line of business applications. It lifecycle-manages all related documentation and facilitates optimized interdepartmental process workflow, with real-time analytic visibility. The system provides desktop and mobile access, and integrates with all enterprise resource planning and business systems

IntelliChief’s departmental usage spans Accounts Payable, Order Processing, Finance, Purchasing, Sales Management, Customer Service, Human Resources-HCM, IT, Legal and Logistics/Distribution.

For additional information, contact IntelliChief.