IntelliChief makes procurement easy with purchase order automation, allowing you to automate the most time-consuming steps in your current process, streamlining everything from requisitions to approvals and payments.
Electronically Send Requisition Forms to Your Procurement Department
As you create new requisition documents, they can be imported automatically into IntelliChief where they can be electronically routed through your internal approval chain. Instead of printing each spend authorization request, sending it to the corresponding managers, and eventually delivering it to procurement, IntelliChief can complete these steps automatically to greatly increase efficiency, accuracy, and visibility.
The key is IntelliChief’s powerful workflow engine. Leveraging a powerful and intuitive graphical workflow designer, your business rules automate the flow of purchase requisitions through the approval and review process. This allows users to execute the tasks required by your business process so your team can spend more time dealing with those head-scratching issues that undermine productivity.
If you have a large volume of purchases that need to be managed or your approval process is complex or multi-faceted, our software can be configured to align with your exact needs to ensure that every form is received and routed to its intended location as quickly and efficiently as possible.
With IntelliChief, your procurement team can see which products are being requested, which employee approved the requisition (and when), and the total cost — from any computer or mobile device. Even if you’re sending your documents to separate departments or locations, IntelliChief purchase order automation keeps the entire process on track.
Automatically Create Purchase Orders Based on Your Requisition Documents
Once you’ve approved a purchase, IntelliChief can use the information to create an electronic purchase order in your ERP. Our purchase order automation software is designed to integrate with any technology that you use for procurement, such as Oracle EBS, Oracle JD Edwards, Infor (ERP LX, ERP XA), and more.
Internally Approve Your Purchase Orders
As soon as you have a completed purchase order, IntelliChief starts to move it through your organization for further approval if needed. Our purchase order automation software can electronically route your documents to the right individuals, speeding up your purchase order process by 50 percent or more. For instance, you can have routine purchases handled by your department managers, while routing high-dollar transactions to your Operations Manager or CFO.
IntelliChief makes it easy to design custom workflows based on your business’s approval hierarchies. If an order is approved, you can continue moving it through your company. If it’s declined, you can make any necessary changes and try again. When an approver is out of the office, their purchase orders can be sent to a colleague to prevent delays.
As your employees review their purchasing requests, they can electronically access supporting documentation, such as supplier proposals and contracts. Our purchase order system keeps everything neatly organized and instantly available.
Send Your Purchase Orders Directly to Your Suppliers
Once it’s time to officially place your order, IntelliChief can automatically send out your purchase orders to your suppliers.
Our software can automatically look up the communication preferences of any supplier you have saved in your ERP. If they accept purchase orders via email, IntelliChief can send out your request as soon as it’s internally approved.