OCR Software: Using Capture Enterprise to Convert Images to Text, Automatically Process Documents, & Eliminate Manual Data Entry

When you transition to electronic content management, you need to convert your paper documents into digital ones. OCR software can help. At IntelliChief, we’ve developed one of the fastest and most robust capture applications on the market.

IntelliChief Capture Enteprise is a powerful software solution that uses an advanced combination of OCR (optical character recognition), OMR (optical mark recognition), and IMR (intelligent mark recognition) technologies to collect information from your paper documents. From there, that information can be classified, indexed, and repurposed across your entire organization.

With Capture Enterprise, your employees don’t have to manually import data into your ERP. Our character recognition software locates the important information on each of your documents, then syncs it with your other technologies. This streamlines the indexing process, helping you more efficiently manage your corporate content. OCR software lets you process your documents much more quickly, and with far fewer mistakes.

What is OCR Software and How Does it Work?

OCR lets you convert traditional documents into searchable data. While a document scanner can create a digital replica of a paper image, an OCR program can take information off the image and use it for other purposes.

OCR software works by scanning the individual lines and patterns that make up printed characters (both letters and numbers). The system can then “read” a document, matching the text that it sees to the characters it has already identified.

What Happens When an OCR Application Can’t Recognize A Piece of Data?

Optical recognition software is highly efficient – but capture rates do depend on the quality of the document that the program is reading. Blurry text, for instance, can be difficult for a computer to read.

With Capture Enterprise, you can customize your data confidence settings. When the program encounters a word or letter that it doesn’t recognize, it requests a manual review from a member of your team. It highlights the information that needs to be verified, allowing your team to find and address the issue in seconds.

Professional OCR Software, Designed for the Enterprise

IntelliChief Capture Enterprise software uses OCR to automatically recognize data from transactional and project-related documents. This sets the stage for digital document management and automatic form processing.

OCR Software

Our business OCR program:

  • Offers a robust solution for all of your corporate content – including documents you receive as hard copies (e.g., faxed contracts and printed forms) and those you receive digitally (e.g., email content, TIFF images, and PDF attachments).
  • Includes a variety of data capture functions, including multi-language recognition technologies, full-text, and zonal identification. It’s capable of processing structured, semi-structured, and un-structured documents.
  • Uses a flexible procedural rules engine, allowing you to create custom panels and capture applications that meet your specific needs.
  • Has the capacity to quickly process a high volume of documents, thanks to batch processing technologies, with the ability to increase output as your company grows.
  • Can automatically import the datait collects into your ERP or line of business system, giving you immediate real-time access to all of your corporate content.

Because your employees aren’t manually typing in information, you’ll be able to reduce your data processing costs, while also eliminating errors. You’ll also be able to start working on your documents as soon as they come in your business – letting you speed up a variety of workflows across your entire enterprise.

OCR Software for Accounts Payable

When you use Capture Enterprise for Accounts Payable, you can eliminate the manual keying and manual matching of your AP invoices. This application is so common that we’ve created a standard interface for our Capture Enterprise Server, allowing you to easily manage your PO and non-PO invoices. As our text recognition software processes your Accounts Payable documents, it cross-references them to confirm that the charges are correct. Invoice OCR lays the groundwork for an automatic two- or three-way match process, which means much less manual work for your Accounts Payable team.

OCR Software for Sales Order Processing

Capture Enterprise also includes a specific OCR solution for sales order entry. Like our AP solution, our sales order solutions provide a standardized interface for reading and processing your customers’ order documents. This takes repetitive tasks (like manual routing for price exceptions) out of the equation, and gets your customer service team back to more value-added tasks.

OCR Software for Other Business Applications

Accounts Payable and Sales Order Processing are just two of many ways that you can use OCR to streamline your business. If you’d like to process other documents within a specific department – like Human Resources or Logistics, IntelliChief’s Capture Enterprise for General Application makes it easy to do so.

Other Advanced Character Recognition Technologies

While most companies use IntelliChief’s character recognition program for its OCR software, Capture Enterprise is also designed for:

Optical Character Recognition Solutions

The intelligent character recognition capabilities allow you to extract handwritten text; the optical mark recognition capabilities allow you to read checkboxes; and the barcode recognition function allows you to extract data from printed barcodes. No matter what sort of content you need to manage – or where it’s located on a page – Capture Enterprise can find and import it in seconds.

Technical Specifications and System Requirements for IntelliChief Capture Enterprise

Capture Enterprise can be used with all versions of the IntelliChief system. The solution includes:

  • A server with an OCR engine for converting document images into usable text
  • A client license for automatic entry into IntelliChief & an ERP system
  • An application-specific license for re-purposing captured information into your business-specific processes
  • A Capture Enterprise Verification Client

These products work together to streamline input into the IntelliChief archive and workflow systems.

To learn more about OCR software for your business, contact IntelliChief today. Our experts can review your organization’s specific goals and configure a software package to meet your needs.