OCR Software: Using Capture Enterprise to Convert Images to Text, Automatically Process Documents, & Eliminate Manual Data Entry
When you transition to electronic content management, you need to convert your paper documents into digital ones. OCR software can help. At IntelliChief, we’ve developed one of the fastest and most robust capture applications on the market.
IntelliChief Capture Enteprise is a powerful software solution that uses an advanced combination of OCR (optical character recognition), OMR (optical mark recognition), and IMR (intelligent mark recognition) technologies to collect information from your paper documents. From there, that information can be classified, indexed, and repurposed across your entire organization.
With Capture Enterprise, your employees don’t have to manually import data into your ERP. Our character recognition software locates the important information on each of your documents, then syncs it with your other technologies. This streamlines the indexing process, helping you more efficiently manage your corporate content. OCR software lets you process your documents much more quickly, and with far fewer mistakes.
What is OCR Software and How Does it Work?
OCR lets you convert traditional documents into searchable data. While a document scanner can create a digital replica of a paper image, an OCR program can take information off the image and use it for other purposes.
OCR software works by scanning the individual lines and patterns that make up printed characters (both letters and numbers). The system can then “read” a document, matching the text that it sees to the characters it has already identified.
What Happens When an OCR Application Can’t Recognize A Piece of Data?
Optical recognition software is highly efficient – but capture rates do depend on the quality of the document that the program is reading. Blurry text, for instance, can be difficult for a computer to read.
With Capture Enterprise, you can customize your data confidence settings. When the program encounters a word or letter that it doesn’t recognize, it requests a manual review from a member of your team. It highlights the information that needs to be verified, allowing your team to find and address the issue in seconds.
Professional OCR Software, Designed for the Enterprise
IntelliChief Capture Enterprise software uses OCR to automatically recognize data from transactional and project-related documents. This sets the stage for digital document management and automatic form processing.
Our business OCR program:
- Offers a robust solution for all of your corporate content – including documents you receive as hard copies (e.g., faxed contracts and printed forms) and those you receive digitally (e.g., email content, TIFF images, and PDF attachments).
- Includes a variety of data capture functions, including multi-language recognition technologies, full-text, and zonal identification. It’s capable of processing structured, semi-structured, and un-structured documents.
- Uses a flexible procedural rules engine, allowing you to create custom panels and capture applications that meet your specific needs.
- Has the capacity to quickly process a high volume of documents, thanks to batch processing technologies, with the ability to increase output as your company grows.
- Can automatically import the datait collects into your ERP or line of business system, giving you immediate real-time access to all of your corporate content.
Because your employees aren’t manually typing in information, you’ll be able to reduce your data processing costs, while also eliminating errors. You’ll also be able to start working on your documents as soon as they come in your business – letting you speed up a variety of workflows across your entire enterprise.