Wenger Corporation Automates Accounts Payable with IntelliChief

IntelliChief™ brings increased efficiency and significant cost savings to Wenger

FOR IMMEDIATE RELEASE

Mansfield, MA (May 31, 2011)— IntelliChief LLC, the leading provider of Paperless Process Management (PPM) solutions for the IBM i (System i, iSeries, AS/400), today announced that Wenger Corporation has implemented IntelliChief to automate their accounts payable process and become more efficient throughout their company.

Overall, the goal of the IntelliChief implementation at Wenger Corporation was to reduce the time and effort involved with invoice payment. IntelliChief has enabled Wenger to significantly reduce the amount of time it takes to approve an invoice and return it to the Accounting Department for payment. “With IntelliChief, we’re able to handle existing workload and avoid the need to hire or shift additional resources to Accounts Payable,” said Joe Lutterman, IT Director of Wenger Corporation.

Wenger Corporation provides innovative, high-quality products and solutions for music and theatre education, and performance athletic equipment storage and transport.   Wenger Corporation has 400 permanent employees and is located in Owatonna, MN.

Wenger sought out IntelliChief after recognizing problems within their Accounting area, as invoices were all paper, making it difficult to find, route and organize them.  Also, the approval process was a very time-intensive task, so Wenger Corporation decided to revamp their organization using the IntelliChief Paperless Process Management solution.

“Our invoices are loaded and indexed into IntelliChief, and they are automatically put through workflow to the approving manager — if approved, they are automatically put through to Accounting,” said Joe Lutterman, IT Director of Wenger Corporation.  “For those purchase order invoices, the receiver and invoices are electronically matched, and then moved by IntelliChief to voucher.”

The initial IntelliChief implementation at Wenger Corporation included creating, capturing, processing, approving, and storing documents in their Accounts Payable process. “We found success in automation of the Purchase to Pay Process and at some time in the future we plan to select IntelliChief for the automation of our Order-to-Cash process,” said Joe Lutterman, IT Director of Wenger Corporation.
About IntelliChief, LLC
IntelliChief, is the leading provider of Paperless Process Management (PPM) solutions for the IBM i (System i, iSeries, AS/400) Enterprise. With decades of expertise in the market and seamless integration with leading ERP software vendors, IntelliChief takes companies of all sizes paperless with a typical ROI of less than 8 months. Users can create, capture, manage, archive, retrieve, and distribute mission-critical documents directly from their familiar ERP screens, eliminating the need for filing cabinets, storage facilities, fax machines, copiers, and paper files.

CONTACT:
Jaime Saeger
Director of Marketing
jsaeger@intellichief.com
(813) 971-9500 x335

Leading Document Management Solution Provider Announces Rise in Demand for Invoice Automation

Demand for IntelliChief’s document management solution has been on the rise. The reason? More and more companies are bringing their Accounts Payable departments paperless.

While the benefits extend far beyond AP, most companies get started with an invoice storage and automation solution. This alone has a high ROI – but the advantages are easy to scale. This means that companies can later expand to other departments.

Why Automate AP?

Accounts Payable is a perfect candidate for automation. The paper-based procedures that drive AP are inherently problematic, due to:

  • The high potential for human errors
  • The time-consuming nature of manual AP workflows
  • Security issues
  • Regulatory issues
  • The susceptibility to document loss or destruction

With IntelliChief, companies can transition to a paperless AP department, making invoice processing, approvals, and paperwork all electronic. This not only makes financial data more accessible, but it allows companies to turn around their payments more quickly and efficiently. Faster invoice payments mean more early payment discounts – which can make a major impact on a company’s bottom line.

“IntelliChief users find their AP department is able to control payment of invoices, take advantage of vendor discounts, and have greater visibility into outstanding invoices,” said Michael Rooney, Vice President of Sales and Marketing at IntelliChief

With IntelliChief, processes that used to be manual can be completely automated. For instance: invoices that are received via fax can be electronically sorted and distributed. Approvals are routed to the correct inbox, vouchers are entered automatically, and invoices are archived based on set rules.

There’s even a simple search function that makes resolving discrepancies an easy process. If you need to confirm a price or part number, you can look up an invoice’s corresponding purchase order with a single click – without leaving your ERP. You’ll have immediate access to everything from purchase orders and acknowledgements to statements, receiving documents, invoices, checks, and more.

Join the Movement Toward Invoice Automation

IntelliChief has helped hundreds of companies automate their Accounts Payable department. Our software seamlessly integrates with countless applications, letting you get more from the technologies you already have.

To learn more about our document management solutions for accounts payable, contact us today

IntelliChief v3.2 Released

IntelliChief LLC announces the release of IntelliChief v.3.2. New optical character recognition modules, an enhanced workbench, new workflows, and a better document repository make this version of IntelliChief the most dynamic yet! This version offers  The document capture, workflow, and document distributions workflows have all been improved, providing customers with ma significantly enhanced document management experience.

Version 3.2 product enhancements include:

An Enhanced Workbench/Viewer

Recipients are automatically saved as user contacts in the Workbench/Viewer. This prevents users from having to re-key them each time. Users may now retrieve related documents while a document is being processed via workflow. Also, the document history listing is significantly expanded in version 3.2.

A New Workflow Stage

The Workflow Distribution stage lets users automatically distribute documents via email or fax. This makes it simpler to control the distribution of documents from the workflow process.

Robust, Optical Character Recognition (OCR) Capabilities

IntelliChief’s document capture module now combines automated indexing with OCR technologies and rule-based validations. This automates the collection of index data and helps eliminate manual data entry.

A Restructured Document Repository

Users can move documents from their active directory to a historical directory (either on the same or a separate disk.)

Availability

Release 3.2 is available immediately. Contact us today to upgrade.