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IntelliChief’s Advantage for Sarbanes Oxley

Your documents (centralized in a Paperless Process Management system) move through your organization using workflow technology with fully defined business and processes rules to help you comply with the Sarbanes-Oxley Act (SOX) Requirements .

 

We provide you with an affordable strategy for easing compliance issues while streamlining workflow and saving significant time and money. IntelliChief can be used to comply with the challenging sections 404 and 802 of the SOX Act:

 

Section 404
Section 404 of the Sarbanes Oxley Act states: companies are required to produce an “internal control report”. The report must affirm “the responsibility of management for establishing and maintaining an adequate internal control structure and procedures for financial reporting.” (Title 15 of the United States Code).

 

Compliance with SOX 404 requires large commitments of time and effort for both management and auditors.

 

Section 802
Section 802 of Sarbanes Oxley states that any alteration, destruction, or falsification of records or documents for a company’s report with any intention to obstruct or make any false entries in any records or documents shall be fined and/or imprisoned for up to 20 years.

 

With IntelliChief you have:

• A complete history and audit trail of the “stages” of a particular document and “actions” taken over time, including when the document was routed for approval, when it was emailed/faxed, archived, etc.
• Automated disposal of documents according to strict time controls.
• Iron-clad security against unauthorized access and accidental or deliberate loss of records.
• Authentication of users and authorities for different document types, process workflows, actions that can be taken on certain documents, and more.

Increased security, centralized document retention and disposal rules with IntelliChief make regulatory compliance for Sarbanes-Oxley a snap!

 

Our Audit Reporting Helps you with Compliance
Our auditing program tracks requests made from one IntelliChief module to another. A user creates a purchase order in Formtastic that is faxed or emailed via FastFax to the vendor.

 

IntelliChief saves a copy in the archival database for later retrieval. These requests (fax/email the Purchase Orders and archive the Purchase Orders) are tracked and can be reported on for compliance and faster troubleshooting.

Responding to Audits is Faster and Less Costly
Every year, auditors ask for specific transactions from your company books. Paper files are copied, collected, sorted, and collated to comply with the auditor's request. Offsite storage may have to be called and more files searched and shipped to your location. All of this costs not only multiple days of effort but is also costly.

 

With IntelliChief, auditors can either make their own searches against the database or your users can retrieve the necessary transactions within minutes, not days. Since IntelliChief ties into your ERP system, purchase orders, sales orders, invoices, payment histories and check images can be easily retrieved. Years of transactional documents are at your fingertips, waiting only for a mouse-click.

 

To learn more how IntelliChief can help you comply with auditor requests and save your company thousands of dollars, contact us today. For a more in-depth description of how IntelliChief works, check out one of our webinars.