Meet IntelliChief ECM at Tri-State JDE RUG’s Aquarium Event

Tim Nissen | Meet IntelliChief ECM at Tri-State JDE RUG’s Aquarium Event.

Looking forward to meeting you at the Tri-State JDE RUG’s Aquarium Event Oct. 20th. We’re IntelliChief, an Oracle Gold Partner provider of enterprise content management (ECM) for JD Edwards systems, automating documentation capture and management, validating and updating of your JDE-based data, and facilitating workflow in-line with the way your company works.

IntelliChief ECM provides a smooth, automated transition from costly manual document management and workflow functions. Industry-awarded automated capture, document management, workflow and real-time analytic visibility enables you to capture documentation in any format, index contents and validate with data in JDE and line of business applications, for lifecycle-managing all related documentation, facilitating optimized interdepartmental processes workflow automation and cash flow optimization.

Frequent areas of use include Accounting (both Accounts Payable and Accounts Receivable), Finance, Purchasing, Customer Service, Human Resources, IT, Legal, Logistics/Distribution, Operations and other paper and process-intensive departments, supporting time and cost savings throughout organizations.

Unable to attend? Contact us and we’ll discuss if ECM would benefit your organization: http://www.intellichief.com/contact-intellichief/.

A Growth Story: Accessible Accounts Payable by Automating Workflow

Tim Nissen | A Growth Story: Accessible Accounts Payable by Automating Workflow.

Growth stories are always inspirational. The appeal in their how-to’s we all seek to emulate.

Here’s a grabber: a company with 34% growth in its personnel base during the past five years. The kicker: they’re adding automation as fast as they’re adding people.

A positive double-negative – they’re not mutually exclusive…

In their words:

“Automating our Accounts Payable workflow with IntelliChief ECM has provided us the ability to map our goals and targets, with visibility to processing status of daily tasks. This has provided us a phenomenal advantage with reviews and approvals, and with our cash flow management.”

“It’s proved to be – IntelliChief ECM has saved us considerable resource time over our previous manual processes way of running our business, both in the AP department and in all others throughout the company utilizing the system.”

See how they’re growing. Access the 2-page case study: http://bit.ly/2hVAi0N.

How Early Payment Discounts Help Your Business

Tim Nissen | How Early Payment Discounts Help Your Business.

Many of your business vendors add contractual provisions for early payment, offered either when they’re aiming to reduce the recorded amount of their receivables outstanding, or are seeking an improvement in cash flow. Either way, there’s benefit in their sales discount for you and your company.

Early payment discounts can be a valuable facet of working capital management your organization can leverage to generate a higher rate of return overall, versus allowing cash to sit in low-yielding corporate accounts. These available discounts offer a significant annualized return that’ll put money back into your enterprise. It’s Accounts Payable’s opportunity to impact company profitability, while achieving cash flow objectives.

Discounts are offered by your vendors to motivate customers like you to pay sooner. Credit terms such as 2/10 net 30 enables you to deduct 2% of the amount owed on an invoice if payment is made within 10 days rather than paying the full amount in 30 days. You save 2% of the amount owed by paying 20 days early. Equated to cash, an $1,000 obligation with terms of 2/10 net 30 will be settled in full for $980 if paid within 10 days. If your company has adequate cash or a readily available line of credit, that 2% early payment discount for paying 20 days early, occurring 18 times in a fiscal year, equates to an annual return of approximately 36% – terms firmly in your favor.

Companies often have a difficult time processing invoices in a timely enough manner to qualify for the early payment discount. 10 days isn’t a lot of time. It’s imperative that good processes be established regarding where invoices are initially sent and how much time executives must approve invoices and return them to accounts payable for payment.

Aggregated industry research confirms the average invoice processing cycle is currently 12.4 days from invoice receipt until payment is scheduled, which misses the mark to capture early payment discounts by a mere 2.4 days. Further fiscally disappointing, only 9.9% of suppliers even participate in a discounting program. If this sounds hauntingly familiar, look to automate AP processing to quicken the pace.

Your opportunity is revenue realized: early payment discounts from your company’s vendors, with Process By date targets established using your enterprise content management system (ECM)-stored contracts with ECM integration. Cash flow objectives are met by automating payment scheduling through an ERP/accounting system integrated with an ECM system, according to vendor terms most favorable to you.

IntelliChief ECM provides a smooth, automated transition from the costly manual document management and workflow functions. Its industry-awarded real-time automated capture/imaging and content indexing of transaction documentation in any paper and electronic file formats, providing analytic visibility to vendor contract payment terms and payment scheduling. It validates invoice information with vendor contract terms, assuring your designated payment schedule. It lifecycle-manages all related archived documentation, and facilitates and optimizing interdepartmental processes workflow, enabling easy access for AP staff and those approving payments via desktop and mobile access.

With IntelliChief’s automation, you’ll streamline your workflow processes and reduce payment cycle time by an average of 80%, allowing you to meet any vendor’s sales discount timeline you choose.

A working example: a company utilizing IntelliChief ECM noted their early pay discounts achievement of $5.4 million in fiscal 2016. That’s admittedly a big number, though what would yours be? Probably significant to your scale.

That’s how early payment discounts help your business. IntelliChief ECM for Accounts Payable relays how: http://www.intellichief.com/solutions/paperless-accounts-payable/.

Capturing Key Email Information Counts

Tim Nissen | Capturing Key Email Information Counts.

A particularly useful element of IntelliChief ECM is Email Import. The feature’s engine automates content capture and indexing from body and attachments of incoming email from customers, vendors or any other sender, with no user intervention needed. It increases document process efficiencies, eliminating labor-intensive activities encompassing:

  • Printing of email and attachments, keying the data into ERP’s and business systems
  • Scanning emailed documents to add to related collections, and
  • Manual workflow routing of inbound email for reviews and approvals.

The time and cost savings, particularly in the high-volume, fast-pace areas of Accounts Payable and Orders Processing-Fulfillment-Customer Service, are substantial and ongoing.

IntelliChief Email Import enables this by:

  • Monitoring mailboxes for incoming email and capturing them into IntelliChief automatically, utilizing established AP and Orders email addresses, or forwarding addresses consolidating multiple mailboxes
  • Identifying documents by sender, subject line and body of the email message
  • Applying advanced validations against known data in external systems to ensure accuracy
  • Intelligently determining if the document is an attachment, part of the email body, or both; separating them or keeping them stored and in workflow contiguously, based on document management needs
  • Recognizing any exceptions to user-established process rules, notifying of need-for-review prior to project completion.

Using IntelliChief ECM’s lookup capabilities, Email Import uses known information including incoming email address, subject information and even content in the body of the email to connect to files in an ERP or business system, and gather additional indexes to properly store a document in archival, or route it through workflow.

By adding indexes from the business system or other sources, documents being imported can logically be related to other documents in the same transaction or process. The system creates standardized TIFF images of emailed documents, indexing information to select key data points to add to or validate with ERPs and business systems used in a department and throughout an organization.

Capturing key email information counts. Successfully entering the verified information into automated workflow is where the impact is noticed.

The Curious Story Behind the Name IntelliChief

Tim Nissen | The Curious Story Behind the Name IntelliChief.

It’s an inquisitive backstory of a company during its startup days. The entity’s founders were searching for a descriptive term for their dream of what the enterprise content management (ECM) program they’d developed would become: providing company heads access to their organization’s information, visibility for insight, enabling them to make informed decisions. It was christened IntelliChief: ‘Intelligence for the Chief Executive.’

CEO’s appreciated the insight, though the capabilities were ultimately used departmentally. Realizing others throughout companies would also benefit from automating interdepartmentally-focused data collection and workflow circulation, IntelliChief’s abilities expanded to include Accounts Payable, then rapidly progressing to order fulfillment-Accounts Receivable, Finance, Purchasing, Sales Management, Customer Service, Human Resources-HCM, IT Legal, and Logistics/Distribution. Ultimately, the enterprise-wide document management system it has become.

The original IntelliChief vision, realized today (www.intellichief.com), is Paperless Process Management (PPM) – a vantage the founders took on the original ECM concept. Focusing directly on a company’s specific business process workflow automation, IntelliChief’s PPM integrates with enterprise resource planning (ERP) and line of business systems, providing visibility of each project and transaction’s documentation collection and workflow status. Archival, analytics and reporting for decision-making insight, regulatory compliance and risk mitigation are integrated functions.

PPM automates all forms of document management: paper document and electronic file capture, life cycle management, and integral today with ERP usage – facilitating optimized, configured workflow of a company’s specific business processes throughout their organization. It simultaneously validates information and updates ERP and linked business system databases, substantially reducing time and costs associated with manual keying.

That’s it; the curious story behind the name IntelliChief. There’s correlation among the name and mission behind it. Its objective is the ability to automate visibility and ultimately knowledge, while providing desktop and mobile access to the intelligence circulating throughout organizations, to better engage peers with timely, verified information.

There’s always more to the story… Contact IntelliChief for a how-to; access the intelligence circulating throughout your area of influence: intellichief.com/contact-intellichief.

Fiscal Fitness for JDE: Today’s Accounts Payable and Sales Orders Automation Abilities

Tim Nissen | Fiscal Fitness for JDE: Today’s Accounts Payable and Sales Orders Automation Abilities.

Your organization has dedicated teams responsible for paying your vendors and processing orders from your customers. Traditionally, these processes are often very manual, time consuming, and error prone. And most of all, COSTLY! Join us for a webinar exclusive for JD Edwards customers to learn about the automation capabilities that are available to you:

Accounts Payable & Sales Order Processing – topics covered include:

  • Automation of the voucher entry and sales order entry processes to JD Edwards
  • Leveraging workflow for approvals, reviews, and exception handling
  • Increased visibility into process performance via reports and dashboards
  • Eliminate paper filing of vendor & customer documents

Best in Class organizations who automate their Accounts Payable and Sales Order processes will greatly reduce costs, while mitigating the risks associated with late payments, data entry errors, and lost orders. Through this automation, you’ll be able to capture more vendor discounts, reduce DSO, provide greater customer and vendor service, and have the information available to you to drive key business decisions.

Register today!

Date: Thursday, September 14th

Time: 2:00 PM – 2:30 PM EDT

Register: https://attendee.gotowebinar.com/register/5203254445523825665

Peer-to-Peer: ECM Case Study for Infor

Tim Nissen | Peer-to-Peer: ECM Case Study for Infor.

This one-page case study overview highlights how enterprise content management (ECM) benefits abilities of Infor ERP systems.

Departmental areas of impact include IT, Customer Service, Sales, Distribution and Accounts Payable.

Access this peer-relayed insight at http://bit.ly/2pwSc9W.

Storm Season and Business Continuity Update 2017

Tim Nissen | Storm Season and Business Continuity Update 2017.

The National Oceanic and Atmospheric Administration’s (NOAA) updated its 2017 hurricane season outlook, spanning June 1 – November 30. Forecasters are now predicting a higher likelihood of an above-normal season, having increased the predicted number of named storms and major hurricanes. Their conclusion: this season has the potential to be severe, and could be the most active since 2010.

Forecasters now say there is a 60-percent chance of an above-normal season, with 14-19 named storms, 5-9 hurricanes and 2-5 major hurricanes.

NOAA stated, “today’s updated outlook underscores the need for everyone to know their true vulnerabilities to storms and storm surge.” Many are aware of their personal risks, though overlook those of their company.

Disaster recovery and business continuity preparation is imperative. Though all organizations experience varying fiscal losses due to temporary business continuity interruptions, the U.S. National Archives & Records Administration states that 60 percent of companies that lose their data are out of business within six months of the disaster. With paper documentation in file drawers and off-site warehousing throughout organizations being vulnerable to wind, water and fire, it’s the business-dependent information contained in this format that forms the foundational loss in a disaster. This problem is systematically eliminated through ECM’s ability to automate both paper’s capture and electronic file conversion, secure storage and access from anywhere staff may be temporarily relocated. ECM is the informational cornerstone of a disaster recovery and business continuity plan for an organization, enabling thorough colocation of all business documentation.

IntelliChief, LLC, a provider of automated document management and workflow enterprise content management (ECM) solutions, encourages businesses to prepare against any disaster recovery situations by including electronic document management as part of their business continuity planning.

IntelliChief ECM provides a smooth, automated transition from costly manual document management and workflow functions. Its industry-awarded automated capture, document management, workflow and real-time analytic visibility enables users to capture documentation in any format, index contents and validate with data in their enterprise resource planning system (ERP) and line of business applications. IntelliChief ECM enables lifecycle-management of all related documentation, facilitating optimized interdepartmental processes workflow automation and cash flow optimization, and reliable infrastructure for daily business continuity.

Areas of use include Accounting (both Accounts Payable and Accounts Receivable), Finance, Purchasing, Customer Service, Human Resources, IT, Legal, Logistics/Distribution, Operations and other paper and process-intensive departments, supporting time and cost savings throughout organizations.

For information on ECM’s role in disaster recovery and business continuity, visit intellichief.com/solutions/paperless-disaster-recovery.

Catch IntelliChief ECM’s Sales Order Automation Presentation at JD Edwards INFOCUS 17

Tim Nissen | Catch IntelliChief ECM’s Sales Order Automation Presentation at JD Edwards INFOCUS 17.

Oracle Gold Partner IntelliChief ECM’s participating and presenting at the JD Edwards INFOCUS 17 conference (#JDEINFOCUS), August 14-17, 2017 at the Sheraton Denver Downtown. IntelliChief will present Sales Order Processing for JD Edwards – Automation, Control and Visibility, Wednesday, August 16th, 8:00 am – 9:00 am in Plaza Court 3. Also, come by the Exhibit Section, IntelliChief Booth 314, for demonstrations and discussions on integrating single- and multi-system environments with ECM’s latest range of capabilities.

IntelliChief ECM provides a smooth, automated transition from costly manual document management and workflow functions. Its industry-awarded automated capture, document management, workflow and real-time analytic visibility enables users to capture documentation in any format, index contents and validate with data in their enterprise resource planning system (ERP) and line of business applications, for lifecycle-managing all related documentation, facilitating optimized interdepartmental processes workflow automation and cash flow optimization.

Areas of use include Accounting (both Accounts Payable and Accounts Receivable), Finance, Purchasing, Customer Service, Human Resources, IT, Legal, Logistics/Distribution, Operations and other paper and process-intensive departments, supporting time and cost savings throughout organizations.

For IntelliChief ECM information, visit www.intellichief.com.

Unable to attend? Go on-demand! Contact IntelliChief for a link to the presentation’s recording: www.intellichief.com/contact-intellichief.

Sales Order Process Automation Heightening Asset Turnover Ratio

Tim Nissen | Sales Order Process Automation Heightening Asset Turnover Ratio.

More product out the door faster, maximizing currently existing assets. This universal financial and operational objective is reflective in sales order processing automation heightening asset turnover ratio, encompassing the ability to hasten processes of order processing, fulfillment and logistics, adding revenue assets quicker by reducing DSO’s. Optimizing prompt invoicing, allowing deployment of quickly-acquired cash assets for capital investment needed to enhance sales, customer service, production and fulfillment, establishes continuous self-funding growth.

This (literally) equates the impact: Asset Turnover = Sales or Revenues / Total Assets. The higher the asset turnover ratio, the better the company is performing; higher ratios imply the company is generating more revenue per dollar of assets. Sales order processing automation fits to achieve faster billing and payment receipt by electronically capturing all documentation at its point of origin, indexing their relevant contents and organizing them in an enterprise content management system (ECM). With the ECM integrated to ERP and line of business systems used throughout the company, databases are synchronized, keeping customer and activity records currently updated.

This initial enterprise capture stage is crucial, though it’s the automated workflow of a company’s order processing that produces quicker billing. Everyone in each department involved in the order’s fulfilment and billing are connected through automation, providing progress visibility while streamlining the processes of interdepartmental workflow time by 80%. Bills are received by buyers in a fifth of the time, starting the contractual payment clocks faster.

This 3-page piece provides a practical walk-through of sales order processing automation – bit.ly/2drMelQ.